Administrative Assistant

BrightPath Early Learning & Child Care•Pleasanton, CA

8d•Onsite

About The Position

At Learn & Play Montessori Schools, we are bringing heart back into education. We are building a connected community of thriving, high-performing schools where people are at the center of our organization. Learn & Play Montessori aims to be one of the best Montessori schools in the greater San Francisco Bay Area. The primary responsibility of the Administrative Assistant is to coordinate all front office activities of the school and regularly communicate with staff and parents to ensure the school is operating at its highest standard. The Administrative Assistant is also responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling facility tours and appointments, organizing and maintaining records and providing general information to student families and visitors. Administrative staff must actively participate in providing classroom support as necessary to meet the overall operational requirements of the school. All team members are expected to be willing and capable of caring for children aged 18 months to 6 years old, as it is a mandatory aspect of this position.

Requirements

Proficient computer skills including Microsoft Office
Excellent verbal and written communications skills
Regularly communicate in a positive and effective manner with staff, children, and parents/guardians
Excellent leadership, organizational, and planning skills
Ability to adjust to changing schedules and priorities
In-depth knowledge of administrative management and related functions
Ability to solve practical problems, multi-task and establish effective priorities
Able to work both independently and in a team environment
Effectively and efficiently execute duties with minimum direction to meet deadlines

Nice To Haves

Experience with Sharepoint a plus
Completed 12 Core ECE Units preferred
Associate Degree or Bachelor’s Degree in Early Childhood Education Preferred

Responsibilities

Greet and assist visitors
Respond to a variety of phone and/or email requests/inquiries in Procare from parents and/or staff in a timely, professional, and courteous manner
Database management to include the creation, maintenance, and entry of confidential information
Create and revise systems and procedures by reviewing operating practices, record keeping, forms control, and office layout
Manage filing systems and attendance records
Maintain workflow with reporting procedures
Maintain supply inventory, anticipates needs, places orders and verifies receipt of supplies
Maintain office equipment and arrange for repairs as needed
Open and distribute office correspondence
Share responsibilities for opening and closure of office daily
Develop and maintain all calendars including staff monthly calendar, vacation calendar and scheduling of on or off-site school-sponsored events
Attend routine staff meetings
Schedule meetings and other arrangements for staff
Communicate and cooperate with other departments to ensure coordination of school activities
Performs other duties and responsibilities as assigned
Actively participate in providing classroom support as necessary to meet the overall operational requirements of the school
Be willing and capable of caring for children aged 18 months to 6 years old