Administrative Assistant

Surge Energy • Houston, TX

6h • Onsite

About The Position

Surge Energy is seeking an experienced Administrative Assistant –to act as the primary administrative partner to the Strategy Office in Houston, TX. The role reports to senior leader within Strategy Office and requires a proactive professional who can seamlessly coordinate strategic planning initiatives, board preparations, M&A reviews, and cross-border executive communication. The ideal candidate is detail focused, exceptionally organized, possesses unwavering discretion, thrives in a fast-paced corporate environment and is fully bilingual (professional or native fluency) in English and Mandarin to bridge communication gaps with international stakeholders.

Requirements

• Bachelor’s degree in Business Administration or related field preferred.
• 3+ years of experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Legal Assistant, or similar role supporting executives or senior teams.
• 2+ years of executive or administrative experience in Oil and Gas operations.
• Native or professional fluency in both English and Mandarin (written and verbal) strictly required.
• Demonstrated organizational, communication, and follow-up skills.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and ability to manage multiple priorities and deadlines.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and document management tools and technologies.

Responsibilities

• Provide executive administrative support to the Strategy Office.
• Manage calendars, meetings, travel arrangements, expenses, and daily administrative priorities.
• Coordinate meetings with executives, board members, internal departments, outside counsel, brokers, consultants, and other professional advisors.
• Prepare meeting agendas, organize materials, track follow-up items, and maintain meeting records.
• Support preparation of board materials, strategy updates, acquisition summaries, due diligence trackers, and executive presentations.
• Coordinate documents related to strategic planning, acquisition opportunities, consultant engagements, invoices, engagement letters, and confidential communications.
• Maintain organized files for strategic projects, meeting notes, executive correspondence, consultant work products, and transaction-related materials.
• Assist with cross-border communication, scheduling, and document routing between U.S. and international stakeholders.
• Handle confidential business, executive, board, and transaction-related information with discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level