Administrative Assistant

J.F. Shea Family of Companies•Las Vegas, NV

5d•$20 - $23•Onsite

About The Position

The Administrative Assistant acts as the first point of contact for the department by greeting members and answering phones, scheduling appointments, as well as providing basic information to homeowners pertaining to community activities and guidelines. This position reports to the Vice President of People Services.

Requirements

High School diploma or equivalent preferred.
One to three years’ relative experience preferred, in an active office environment.
Knowledge about Homeowners Associations a plus.
Computer literate with proficient knowledge of Microsoft Office.
Ability to work independently and collaboratively within a team.
Ability to prioritize tasks and simultaneously handle multiple assignments.
Ability to write reports and correspondence; good proofreading skills.
Ability to read and interpret documents, such as equipment instructions and procedure manuals.
Strong leadership, organizational and planning skills; excellent time management skills and ability to multi-task and prioritize work; creative with an ability to suggest improvements.
Must have excellent written and verbal communication skills, with an ability to respond to the needs and requests of coworkers and members.
Must be able to consistently achieve high work standards; attention to detail, accuracy, and timeliness.
Must demonstrate initiative—ability to think, work, and make independent decisions based on sound judgment.
Must be able to pay attention to multiple details and be comfortable working in a fast-paced environment where continuous improvement is expected.

Responsibilities

Maintain confidentiality, positive customer service, and relationships with staff, members and guests.
Access to HIPAA protected information.
Answer incoming calls and correspondence; respond to homeowner requests for information; other receptionist duties when needed.
Generate memos, emails, and reports.
Assist in training staff members and new employees.
Manage office programs, as directed by management.
Maintain office equipment, including computers and machines.
Maintain office supply inventory and manage office supply order.
Other duties and responsibilities may be assigned.