Administrative Assistant

GreerWalker LLP•Greenville, SC

25d•Onsite

About The Position

The Administrative Assistant provides administrative, client experience, and office operations support for the Greenville office. This role is responsible for helping maintain an organized, efficient, and professional work environment through coordination of office activities, employee and client support, facilities coordination, event logistics, and administrative support of select firmwide marketing initiatives.

Requirements

Associate or bachelor’s degree with minimum 3.0 GPA, or high school degree and minimum 3 years related work experience
Ability to multi-task and to work independently with minimal supervision
Strong interpersonal and relationship building skills
Valid Driver’s License and reliable transportation

Nice To Haves

Experience in a similar role in industry
Proficient with Microsoft Office (Excel, Word, and Outlook) at a minimum, more applications, including Adobe, preferred
High attention to detail
Self-starter with problem solving skills
Ability to manage time effectively and meet deadlines
Team player with a positive “can-do” approach

Responsibilities

Greeting clients and assisting with parking validation
Assisting in new hire on-boarding and orientation for Greenville employees
Providing administrative support to the Greenville office including but not limited to: typing and formatting documents, ensuring adherence to GreerWalker standards (firm templates, branding, and document standards), scanning documents and conversion of PDF documents to properly formatted Word documents, assisting with meeting scheduling and setup, including related food and audiovisual as needed
Performing other general office tasks including but not limited to: coordinating with building contacts for office maintenance, cleaning, access cards etc., picking up and distributing incoming mail, preparing and distributing outgoing mail and courier shipments (FedEx, UPS, etc.) and making occasional bank deposits for checks received at the office, monitoring kitchen and office supplies, running/emptying the dishwasher and tidying breakroom, monitoring and replenishing the snack pantry during Busy Season (January – April), coordinating office meals and events - as needed on an ongoing basis and in coordination with the Charlotte office during Busy Season to support the client service teams and other firm wide initiatives
Support Firm Marketing Initiatives: draft proposals and fee letters using the firm proposal template, assist with maintaining the firm’s marketing database, perform various new client onboarding tasks, assist with maintaining firm event calendar, assist with conference, industry association and other event coordination, contribute to marketing projects as needed
Performing various other tasks as needed

Benefits

Medical, Dental, and Vision Insurance
HSA contributions
Long-term and short-term disability plans
401(k) Matching
Paid Time Off plan
10 Paid Holidays
Paid Parental Leave up to 12 weeks for birth parents; up to 4 weeks for non-birth parents
Summer Flex Fridays
Paid Parking
Professional Development