Administrative Assistant

Valero•Memphis, TN

13h•Onsite

About The Position

Valero is seeking an Administrative Assistant to provide general to advanced secretarial, administrative, and office support, often of a non-routine nature, for one or more managers, typically at the VP level or above. The role involves supporting Valero's commitment to advancing the future of energy through innovation, ingenuity, and unmatched execution.

Requirements

Able and willing to work on-site, in-person at the Valero Memphis Refinery, required.
High School diploma or GED required.
5 years of experience providing administrative support for corporate executives required.
Must be eligible to obtain a TWIC card (Transportation Worker Identification Credential).

Nice To Haves

Associate's or higher level degree - in a relevant field
Experience in the refining/petroleum industry preferred.

Responsibilities

Answer, screen, and direct telephone calls, creating a positive impression with callers and arranging conference calls.
Prepare outgoing mail and correspondence, including email and faxes.
Prepare routine correspondence, reports, and presentations.
Conduct research and compile statistical reports.
Make copies of correspondence or other printed materials.
Organize and maintain file system, and file correspondence and records of a confidential nature.
Organize and expedite the flow of work through the manager’s office.
Schedule appointments and make arrangements for meetings and conferences, which may include preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings.
Arrange and coordinate travel schedules and reservations.
Greet visitors and direct them to the appropriate area or person.
Process invoices and requisitions.
Monitor and reconcile controllable expenses.
Order and maintain supplies and arrange for equipment maintenance.