Administrative Assistant

Van Drunen Farms • Momence, IL

1d

About The Position

The Van Drunen Family of Companies is growing! At Van Drunen Farms, we’re not just providing ingredients; we’re providing people with purpose and possibility. As a trusted partner in delivering fruit, vegetable, herb, and grain-based ingredient solutions to companies around the globe, we’re striving to build a values-aligned workforce that embodies humility, integrity, passion, and excellence.

Requirements

• Five or more years of related professional experience, with prior experience supporting C-level executives preferred.
• Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively at all levels of the organization.
• Advanced organizational, project management, multitasking, and time management skills with strong attention to detail.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and OneDrive.
• Strong research, critical thinking, problem-solving, and decision-making abilities with a proactive and service-oriented mindset.
• Demonstrated integrity, discretion, professionalism, and ability to manage confidential information in a fast-paced environment.

Responsibilities

• Provide high-level executive support by managing complex calendars, coordinating meetings, and ensuring strategic prioritization of executive time and commitments.
• Coordinate domestic and international travel arrangements, prepare itineraries, and ensure executives are fully prepared for business engagements.
• Draft, prepare, and manage executive communications, presentations, reports, agendas, correspondence, and other key business documents.
• Serve as a primary liaison between executives, senior leadership, internal departments, customers, and external stakeholders while maintaining professionalism and confidentiality.
• Document meeting minutes, track action items, conduct research, support strategic initiatives, and manage special projects from planning through execution.
• Handle administrative responsibilities including expense reporting, document management, confidential correspondence, and support for executive and organizational priorities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed