Administrative Assistant - Environmental
About The Position
The Administrative Assistant provides day-to-day administrative and program support to an environmental compliance team at Cape Canaveral Space Force Station and Patrick Space Force Base. This is a part-time, 20-hour-per-week, on-site position suited to an organized administrative professional who can manage multiple priorities, prepare professional documents, and support technical staff and clients. Environmental or military installation experience is helpful but not required. The role includes preparing and reviewing correspondence and other documents; maintaining records and program documentation; managing calendars and meeting logistics; preparing meeting minutes and presentations; supporting reports, permits, purchases, and project documentation; routing communications and requests; and assisting with data entry, office supplies, and general office operations. The successful candidate is dependable, detail-oriented, communicates professionally, maintains accurate records, follows through on assignments, and helps keep the environmental team organized and on schedule.
Requirements
- High school diploma or equivalent.
- Previous administrative, office, project-support, or similar professional experience.
- Proficiency with Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
- Strong organizational and time-management skills, including the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills, with attention to grammar, formatting, and document accuracy.
- Strong customer-service and interpersonal skills, with the ability to interact professionally with clients, team members, and other stakeholders.
- Ability to work independently and contribute effectively as part of a team.
- Experience maintaining electronic records, spreadsheets, databases, or similar information-management systems.
- Valid driver's license and ability to operate Government or company vehicles when required.
- Ability to meet applicable Government background, access, drug-screening, Common Access Card (CAC), and information-technology access requirements.
- Must be legally authorized to work in the United States without current or future employer sponsorship.
Nice To Haves
- Associate's or bachelor's degree, college coursework, or additional administrative/business training.
- Previous administrative or project-support experience in an environmental, engineering, consulting, Government, or technical organization.
- Experience working on a military installation or supporting a Department of Defense organization.
- Familiarity with The Tongue and Quill or other Government correspondence standards.
- Familiarity with environmental programs or regulations such as RCRA, DOT hazardous materials requirements, the Clean Water Act, EPCRA, or the Clean Air Act.
- Experience supporting multiple projects, programs, or technical staff members.
- Experience preparing meeting minutes, reports, presentations, or other professional documentation.
Responsibilities
- Prepare, format, proofread, and edit correspondence, memoranda, reports, forms, presentations, and other documents.
- Review outgoing correspondence for accuracy, formatting, grammar, and compliance with documentation standards.
- Use The Tongue and Quill and other applicable guidance to prepare or format official correspondence.
- Maintain electronic and hard-copy files, records, and program documentation in accordance with project requirements.
- Manage calendars and assist with scheduling meetings, appointments, and other team activities.
- Attend meetings, prepare meeting minutes, and track follow-up items as needed.
- Assist with preparing PowerPoint presentations, management briefings, reports, and other program materials.
- Support the preparation, submission, organization, and tracking of reports, permits, purchases, and other project documentation.
- Receive and route correspondence, telephone calls, visitors, and requests to appropriate team members.
- Assist with data entry, tracking spreadsheets, databases, and other administrative systems.
- Coordinate with team members across environmental programs to support deadlines and project requirements.
- Maintain office supplies and inventory and assist with general office operations as needed.
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What This Job Offers
Job Type
Part-time
Education Level
High school or GED
