Administrative Assistant

TrueNet Communications•Miami, FL

1d•Onsite

About The Position

The Administrative Assistant provides support to managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Duties may vary dependent upon management.

Requirements

High school diploma or GED required.
Minimum of 2 years of administrative assistant experience required.
Must have basic Microsoft Office (Word, Excel, Outlook) skills.
Must be able to efficiently use a Windows-based computer.
Ability to prioritize and complete assignments accurately and in a timely manner.
Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced environment.
Strong interpersonal, organizational, oral and written communications skills.
Must be able to work alone, and with a team.
Must be able to pass a drug screen and criminal background check.

Nice To Haves

Microsoft Office Specialist certifications are preferred

Responsibilities

Organize and prioritize various forms of communication including email, phone calls, mail, etc.
File and maintain hard and soft copy documentation dependent upon management requirements.
Create and maintain any non-confidential documentation as necessary (Word, Excel, PowerPoint, etc.).
Research and gather data for reporting purposes.
Develop and prepare reports/presentations.
Attend and take detailed minutes at meetings as requested.
Coordinate arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required.
Serve as liaison with direct reports, employees and vendors. Maintain confidential nature of communications.
Provide follow-up to pending issues to assure completion of tasks – internal and external.
Plan and/or coordinate office events, including but not limited to business breakfasts/lunches/dinners, office celebrations and holiday events. This may include the ordering of food, supplies, and decorating the office.
Prepare packages and outgoing correspondence and track accordingly.
Monitor and proactively respond to emails and phone calls.
Greet and assist visitors.
Work on a variety of special projects as needed with multi-tasking as necessary.
Maintain inventory of office supplies.
Daily intake of mail and sorting for distribution.
Answering telephone and directing inquiries.
Other duties as required.