Administrative Assistant

G3 Canada Limited•Plenty, SK

7d•Onsite

About The Position

G3 Canada Limited is a progressive and continuously growing company. As part of our commitment of building a smarter path from Farmer’s fields to the global market, we are establishing a highly efficient coast to coast Canadian Grain enterprise designed to provide a unique competitive alternative to farmers and superior service to customers and stakeholders. The integrity and resourcefulness of our people are the foundation of that commitment. The Administrative Assistant is responsible for completion of all business administration functions. Key objectives include paying farmers for grain deliveries accurately and promptly; assisting with other financial aspects of the business; maintaining an efficient and well organized office; providing excellent customer service; and positive working relationships with G3 colleagues and business partners.

Requirements

Highly detail oriented with the ability to multi-task in a fast-paced environment
Minimum 1 year Office Administration experience
Intermediate working knowledge of Microsoft programs
Excellent customer service skills and practices
Ability to work independently and problem-solve in a confidential environment
Effective communication and time management skills

Nice To Haves

Knowledge of the grain industry is considered an asset
Financial background is considered an asset

Responsibilities

Greets customers/visitors and answers their questions promptly and professionally
Maintains office files, coordinates incoming/outgoing mail and courier packages, and manages office supplies
Prepares letters, memos, and reports
Provides support and data entry for various systems (Agrosoft, SAP, CRM, etc.)
Provides basic office machine and IT support to other staff
Under direction of their manager, contacts customers regarding the sale or promotion of products and services.
Performs other related duties as assigned
Compiles and provides information on items, such as stocks in store, shippable stocks, balance of contracts to arrive, product sales, prices, shipments and accounts outstanding as requested
Processes customer grain settlements accurately and promptly and in a professional and courteous manner.
Ensures customer contracts are not being over- or under-filled; notifies Farm Business Representatives of any customer contract issues
Follows up with the Finance and Accounting department to ensure submitted payables and receivables are properly authorized and payments are received
Maintains documentation of Safety, Health and Training activities
Complies with requirements of G3’s Food Safety Quality Management System (FSQMS)