Administrative Assistant

Cleveland Diagnostics•Cleveland, OH

8d•Onsite

About The Position

The Administrative Assistant plays a key role in maintaining an organized and efficient office environment. This entry-level position provides administrative coordination across the organization; supporting managers, employees, and visitors and assists with a variety of clerical tasks. This position will also assist with onsite meetings and daily operational needs as they arise.

Requirements

High school diploma or equivalent; associate’s degree preferred
Prior administrative, clerical, or office assistant experience; experience as a receptionist/front office a plus
Basic proficiency in Microsoft Office Suite, including Excel and PowerPoint, familiarity with office equipment, and ability to learn administrative software systems
Strong verbal and written communication skills, effective time management, attention to detail, and problem-solving abilities
Ability to use critical thinking and sound judgment in daily tasks
Capable of multitasking, working independently, and maintaining confidentiality
Works effectively in a collaborative, team-oriented environment
Able to prioritize and manage multiple responsibilities in a fast-paced setting
Light lifting up to 50#s may be required
Corporate offices reachable by elevator; should be able to climb stairs in case elevators aren’t functioning.
Ability to sit and/or stand and operate a computer with ability to multitask across many software communication and data entry programs while operating and communicating through telephone device for several hours a day.
May be exposed to hazardous chemicals, biohazards, etc.
Candidate must have ability to maintain punctual daily in-person attendance

Nice To Haves

associate’s degree preferred
experience as a receptionist/front office a plus

Responsibilities

Processing all mail and package deliveries, ordering and managing office supplies, and act as a point person for vendor coordination while following established policies and procedures
Answering phones, greeting visitors, and directing inquiries with a positive customer-centric attitude
Organizing appointments, meetings, and travel arrangements for a variety of stakeholders
Performing data entry and expense report processing, preparing business correspondence, reports and presentations, as requested
Acting as the main point of contact for internal and external clients, visitors, vendors, stakeholders, and outside service providers by delivering timely responses and excellent customer service
Providing support with internal and external event planning and coordination, including basic scheduling, setup, and communication tasks
Writing, editing, and distributing business memos, reports, emails, letters, and forms while maintaining accurate records, both electronic and physical formats
Completing additional entry-level tasks as assigned

Benefits

100% Employer-paid medical for single coverage effective on your date of hire and 50% employer-paid medical for spouse/dependent coverage
100% Employer-paid Dental & Vision for entire family
No cost for employee coverage for Group Term Life, Short & Long Term Disability
4% retirement contribution
Employer match
Incentive Performance Plan & Stock Option Program & Commission (Sales Account Execs)
Paid Family Leave Program
Generous PTO plan & holiday program
Flexible work schedule & lucrative employee referral program
Free coffee, snacks and other goodies all day long