Administrative Assistant

Tarragon NW•Walla Walla, WA

8h•Onsite

About The Position

Tarragon Northwest is a family-owned and privately operated business with deep experience and leadership in developing quality properties across the Pacific Northwest. Their services include research, real estate acquisitions, development, construction management, leasing, and property management. The Administrative Assistant will provide essential receptionist and administrative office duties, requiring a highly organized, self-motivated, and personable individual who is reliable, timely, and professional. This role serves as executive support to the President and leadership team, coordinates office operations and employee engagement activities, and offers administrative support to accounting and other departments as needed.

Requirements

High school diploma or equivalent required.
2+ years of Administrative or Office Assistant experience preferred.
Demonstrated competency in Microsoft Word, Excel and PowerPoint.
Growth mind-set to become proficient with company-specific programs and software.
Develop and maintain strong interpersonal working relationships with team members and tenants.
Must be resourceful and have a strong commitment toward ensuring accuracy in work product.
Personal vehicle for short-distance travel to pick up mail and office supplies as needed.

Nice To Haves

Bachelor's degree or associate degree preferred.
Experience with QuickBooks and check scanning preferred.
Experience with accounting or property management software systems such as Yardi, Avid, or QuickBooks is helpful but not required.

Responsibilities

Greet guests and create a welcoming environment at the front desk.
Answer the main phone line, respond to inquiries, transfer calls, and take detailed messages.
Retrieve voicemail messages promptly and forward them to the appropriate personnel.
Receive, sort, and route all incoming and outgoing mail and packages.
Run miscellaneous errands, including mail, shipping, and purchasing supplies.
Maintain conference rooms and kitchen area, prepare coffee, and replenish supplies.
Monitor, order, receive, and organize office supplies.
Maintain copy machines and assist users with any issues.
Organize and coordinate office activities.
Maintain shared calendars, administrative records, SharePoint pages, and internal office communications.
Assist with software renewals, office subscriptions, and administrative vendor coordination.
Follow policies and procedures, and complete administrative tasks as directed and on time.
Support special projects and cross-department administrative initiatives.
Perform other clerical duties such as data entry, filing, photocopying, and document scanning.
Provide executive support to the President, including scheduling, correspondence, meeting coordination, and follow-up.
Coordinate employee onboarding and offboarding processes, including IT and office setup.
Coordinate company events, quarterly meetings, holiday gifting, employee recognition, and office announcements.
Provide support to Property Management and assist with special projects.
Maintain strict confidentiality and discretion while supporting executive leadership and handling sensitive company information.
Support accounting with invoice coding, accounts payable processing, deposits, reconciliations, and billback support.
Assist with payroll and timecard administration processes as assigned.
Perform monthly credit card reconciliations and processing.
Assist with light accounting, AP support, invoice coding, deposits, and administrative financial tasks.