Admininstrative Assistant

AHMC Healthcare•South El Monte, CA

14h•Onsite

About The Position

Reporting to the Chief Executive Officer (CEO), this role provides support to the executive by managing and coordinating calendars, scheduling appointments, and organizing complex meetings for hospital administrators. The position involves preparing reports and processing confidential correspondence. The Administrative Assistant will monitor office supply inventory and handle incoming/outgoing department mail. This role acts as a central point of contact for the department, screening phone calls, greeting visitors, and assisting staff, physicians, and patients. The Administrative Assistant will work collaboratively with the Executive Assistant to ensure all tasks are completed efficiently and accurately to support the administrative team. This position will handle other duties and/or projects as assigned by the CEO.

Requirements

High school diploma or equivalent
Proficiency in the Microsoft Office Suite (Word, Excel) or Google Suite and hospital management software.
Two plus years as an Administrative Assistant in a healthcare setting.

Nice To Haves

An Associate’s or Bachelor’s degree in healthcare administration, business or related field is highly preferred.
Certified Administrative Professional (CAP) Preferred
Project Management Professional (PMP) Preferred
MAB BLS

Responsibilities

Must be proficient in Word, Excel and Outlook and/or Google Suite
Technology Proficient and Adaptability
Advanced Communication Skills
Advanced Interpersonal Skills
Exceptional Organizational Skills
Time Management Skills
Ability to compose, type, and distribute meeting notes, routine correspondence, and reports.
Must possess good decision-making skills, sound judgment and attention to detail.
Ability to maintain confidentiality.
Be able to effectively organize and prioritize workload and deadlines.
Must be able to multi-task and respond to all inquiries and deadlines in a timely manner.
Possess excellent verbal and written communication skills and the ability to be flexible.
Must be customer service oriented.