Assistant, Admininstrative

Kedren Community Health Center Inc•Los Angeles, CA

4h•$25 - $29•Onsite

About The Position

Provides administrative assistant support to the Program Director, which includes: preparing correspondence and reports, data entry, timekeeping, answering incoming calls, distributing mail, faxing, photocopying etc. May provide lead oversight for one (1) or more Administrative Services departments and/or functions.

Requirements

At least 3 years experience in administrative clerical support in a psychiatric or other healthcare environment preferred.
Proficiency in MS Word, Excel, PowerPoint and a data entry database computer software in a windows environment.
Must be organized, detail oriented and the ability to strictly safeguard confidential information.
Possesses excellent written, verbal communication and interpersonal skills, the ability to interface with all levels of management and associates while building strong relationships.
Must have the ability to multi-task, problem solve, meet competitive deadlines and follow through on work assignments in a fast-paced environment.
The ability to work overtime and/or additional days on special projects as needed upon short notice.

Responsibilities

Prepare correspondence and reports on behalf of Director, and/or program staff which include: Senior Care Manager and Care Manager
Maintain meeting calendar and also appointment schedule.
May be required take minutes at meeting.
Assist in staff timekeeping and departmental scheduling duties. Prepare Personnel Action Notice (PAN) forms for appropriate signature and approval.
Provide back-up administrative assistant support to the Primary and Behavioral Health Integration program and staff as needed.
Maintain and organize client caseload and system that tracks outcome measures.
Maintain and organize departmental filing system which facilitates ready retrieval of documents as needed.
Assists and tracks outcomes measure completion and follow up for staff.
Assist with the disbursement and reconciliation of any program related expenditures.
Help facilitate requests for Agency Procurement activities and related service requests, including initiating and processing purchase orders upon request.
Participate in the completion of any documents related to the coordination and delivery of services.
Order and maintain departmental supplies within established guidelines.
General clerical duties include: data entry, answering incoming calls, distributing mail, faxing, photocopying, etc.
Must adhere to annual tuberculin (TB) health screening and workplace safety training goals and objectives in the course of executing job duties.
Practice confidentiality in all client, employee, and management related matters.
Assist in preserving Kedren’s mission, goals, and objectives by tracking achievements end which includes internal service delivery goals and objectives.
Participate in the fundraising activities of Kedren.
Assist in other duties and special projects as assigned.