Assistant
About The Position
Our Houston office is seeking a skilled Assistant to support attorneys and assigned team members. This role is ideal for someone with 2–5 years of experience in a legal or professional services environment who is highly organized, detail-oriented, and eager to grow their skills. The Assistant will play a key role in supporting day-to-day administrative and client service needs in a fast-paced setting. Successful candidates will demonstrate strong communication skills, a proactive mindset, and the ability to manage multiple priorities with guidance and increasing independence.
Requirements
- Two (2)+ years of administrative experience required
- Basic understanding of legal terminology and processes, or ability to learn quickly
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Strong organizational, communication, and time-management skills
- Detail-oriented with the ability to manage multiple tasks and deadlines
- Strong client service mindset and willingness to take initiative
Nice To Haves
- legal or professional services experience preferred
- legal or professional services experience preferred
- Exposure to billing or legal workflows is a plus, but not required
- Associate or bachelor’s degree preferred
Responsibilities
- Coordinate attorneys’ calendars, including scheduling meetings and resolving conflicts
- Serve as a point of contact for clients, maintaining a professional and responsive presence
- Assist with managing emails and calls, helping to prioritize communications
- Support new matter intake, including preparing engagement letters and coordinating conflict checks
- Enter and revise time entries and assist with expense reports
- Support billing processes, including e-billing submissions, proforma edits, and responding to client inquiries
- Prepare, format, and proofread legal and business documents in accordance with Firm standards
- Maintain client and matter records, including filing and records coordination
- Assist with e-filing documents in state and federal courts (training provided as needed)
- Help coordinate travel, meetings, and video conferencing logistics
- Provide team support and assist with overflow work as needed
- Maintain confidentiality of all Firm and client information
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
