Administrative Assistant, (A264010-8), 205, Bridge System

City of Laredo•Laredo, TX

23h•Onsite

About The Position

Provides administrative and office support to a City department. Assists with payroll and budget processes, maintains personnel files, and conducts general administrative duties to maintain office productivity.

Requirements

Associate's degree or 60 completed college hours from an accredited college/university.
At least five (5) years of experience in advanced administration support.
Valid Texas Driver License.
Thorough background check and certified school transcripts will be required.
Must be able to undergo a drug and alcohol test prior to employment.
Must be able to function in a principle-based organization that has a culture built on character and core values.

Nice To Haves

Ability to communicate clearly and effectively both orally and in writing in the English language and orally in the Spanish language.

Responsibilities

Manages and processes Payroll for the department; ensures proper documentation is processed and submitted in a timely manner.
Oversees Purchasing for the department; contacts vendors, prepares requisitions, and processes purchase orders.
Assists with hiring process by opening requisitions for job postings and scheduling interviews.
Prepares and processes travel for the department as needed.
Assists with department calls and provides customer service.
Assists employees with inquiries regarding HR policies and procedures.
Performs bookkeeping functions, including recording financial transactions, managing accounts receivable and accounts payable, and preparing necessary documentation for transfers.
Maintains department’s petty cash, distribution, and inventory of assets; prepares and maintains reports and records.
Assist in budget preparation and reporting.
Performs related work as required.