Administrative Assistant - Geriatric and Palliative Medicine

Medical College of Wisconsin•Milwaukee, WI

12d•Onsite

About The Position

Under general supervision, perform routine administrative duties requiring general knowledge of organizational policies and procedures. Primary Responsibilities Coordinate and maintain calendars for assigned faculty, APPs, and staff, including clinical and academic schedules; identify and resolve scheduling conflicts; coordinate meetings, events, and travel as needed. Provide administrative support to faculty, APPs, and staff, including correspondence, reports, documents, absence requests, CV/resume updates, faculty promotion materials, and other departmental needs. Coordinate administrative aspects of faculty and APP recruitment, onboarding, departures, and credentialing/re-credentialing. Assist with learner rotation schedules, precepting, and continuing medical education activities. Demonstrate proficiency with Microsoft 365, Zoom, and Teams for scheduling, document preparation, and communication. Prepare, proofread, and distribute correspondence, reports, memoranda, and other documents. Process payment requests, requisitions, and invoices; order and track office supplies. Answer and relay telephone calls, resolve routine inquiries, greet and direct visitors, and manage incoming and outgoing mail and faxes. Maintain records and files and provide backup administrative support and assistance with special projects as needed.

Requirements

Knowledge of Computers
Clerical Procedures
Customer Service Standards
Collaboration and Information Management
Microsoft 365 - Outlook, Word, Excel, Power Point, and Teams
Workday
Virtual Conferencing - Zoom/Teams
Organization
Time Management
High school diploma
3 years of experience

Nice To Haves

Appropriate experience may be substituted for education on an equivalent basis.

Responsibilities

Coordinate and maintain calendars for assigned faculty, APPs, and staff, including clinical and academic schedules; identify and resolve scheduling conflicts; coordinate meetings, events, and travel as needed.
Provide administrative support to faculty, APPs, and staff, including correspondence, reports, documents, absence requests, CV/resume updates, faculty promotion materials, and other departmental needs.
Coordinate administrative aspects of faculty and APP recruitment, onboarding, departures, and credentialing/re-credentialing.
Assist with learner rotation schedules, precepting, and continuing medical education activities.
Demonstrate proficiency with Microsoft 365, Zoom, and Teams for scheduling, document preparation, and communication.
Prepare, proofread, and distribute correspondence, reports, memoranda, and other documents.
Process payment requests, requisitions, and invoices; order and track office supplies.
Answer and relay telephone calls, resolve routine inquiries, greet and direct visitors, and manage incoming and outgoing mail and faxes.
Maintain records and files and provide backup administrative support and assistance with special projects as needed.

Benefits

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.