Administrative Assistant

Docusign • San Francisco, CA

27d • $40 - $58 • Hybrid

About The Position

As an Administrative Assistant, you are an organized, dependable, flexible, and proactive professional responsible for supporting multiple VPs in the Product organization. You will handle a wide range of internal, day-to-day administrative responsibilities, requiring strong coordination, prioritization, and communication skills. Using your multitasking capabilities, you will effectively help to manage the executives' time and schedules to ensure smooth day-to-day business operations for the broader team. This position is an individual contributor role reporting to the VP, Product Management.

Requirements

• Bachelor’s degree or equivalent experience
• 2+ years of administrative assistant experience supporting leadership or multiple team members
• Experience with standard business software (Google Workspace, Zoom, Slack, etc.)

Nice To Haves

• Strong organizational skills and attention to detail
• Excellent communication skills
• Experience assisting multiple leaders in a SaaS company
• Ability to manage priorities with different working styles
• Enthusiasm, adaptability, and ability to navigate ambiguity

Responsibilities

• Perform day-to-day administrative tasks for multiple VPs in the Product organization, including calendar management, preparing meeting materials, and arranging domestic and international travel
• Coordinate logistics and food orders for internal and external meetings, assisting with agendas and follow-up items
• Assist with submitting and tracking business and travel expenses
• Build cross-functional relationships to execute tasks efficiently and support the department's goals
• Act as back-up to other Administrative and Executive Assistants in the organization as needed
• Perform other administrative-related functions as assigned

Benefits

• Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
• Paid Time Off: earned time off, as well as paid company holidays based on region
• Paid Parental Leave: take up to six months off with your child after birth, adoption or foster care placement
• Full Health Benefits Plans: options for 100% employer paid and minimum employee contribution health plans from day one of employment
• Retirement Plans: select retirement and pension programs with potential for employer contributions
• Learning and Development: options for coaching, online courses and education reimbursements
• Compassionate Care Leave: paid time off following the loss of a loved one and other life-changing events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level