Administrative Assistant (Faculty Affairs Coordinator), Department of Sociology and Criminology

Penn State University•University Park, PA

2d•$40,608 - $58,836•Hybrid

About The Position

Join the College of the Liberal Arts as an Administrative Assistant to serve as a faculty affairs coordinator for the Department of Sociology and Criminology. The Administrative Assistant will coordinate and support a broad range of faculty affairs and administrative functions, including recruitment, appointments, promotion and tenure, faculty reviews, and related academic processes. You will be a key administrative partner to faculty, departmental leadership, and university colleagues in managing essential academic and faculty affairs initiatives.

Requirements

Excellent organizational capabilities and a proven record of reliable, timely task completion.
Effective written and verbal communication skills, with the ability to work both independently and collaboratively as part of a team.
Excellent interpersonal skills; inclusive and respectful when working with others.
Detail-oriented and driven to provide excellent customer service.
Demonstrated ability to be proactive and take initiative.
Ability to exercise discretion and judgment when handling confidential and sensitive documents and matters.
General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience
Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.

Responsibilities

Coordinating the faculty recruitment, promotion, and tenure processes, which involves managing preparation and submission of documents and dossiers, advising on policy, procedures, and deadlines, arranging committee meetings to review dossiers, and overseeing the final preparation and submission of the dossiers.
Assisting faculty with forms, reports, and deadlines.
Coordinating the faculty recruitment process: prepare advertisements, support search committees, arrange logistics for campus visits.
Create offer letters; process faculty appointments and immigration applications; assist others with form requirements and compliance.
Monitor the faculty travel account balances; assist faculty in submitting financial paperwork.
Manage the sabbatical leave process and other departmental faculty affairs issues.
Serve as the liaison to the Office of Global Programs to coordinate the visiting scholar planning and visa process.
Work closely with the Lead Administrative Support Coordinator and may serve as back-up when needed.