Faculty Affairs Coordinator

Perelman School of Medicine at the University of Pennsylvania

1d•$55,962 - $92,593•Onsite

About The Position

The Faculty Affairs Coordinator for the Department of Dermatology reports to the Associate Director of Administration and Academic Affairs, and works in partnership with the Departmental Vice Chair of Faculty Affairs and the Chair of the Departmental COAP Committee, the Department Chair, the Chief Operating Officer, as well as Senior Administrative Leadership. The Faculty Affairs Coordinator will serve as a trusted resource to provide guidance on UPENN and PSOM policies and processes related to faculty employment and career progression to the department Chair, COO, Departmental COAP Chair, Education Officer, and Vice Chairs. They will work closely with faculty across the Department to guide them through appointment, re-appointment, and promotion processes and will ensure compliancy and accuracy in all aspects of faculty affairs. The Faculty Coordinator will act in a "lead" capacity as a project manager, demonstrating analytic/problem solving skills and the ability to manage non-standardized, widely varied work. This position also serves as the primary administrative resource for faculty development and retention activities, including but not limited to administrative appointments and renewals, awards, and endowed chairs. The Faculty Coordinator will prepare and provide documentation in the management of all initiatives related to the Departmental Committee on Appointments and Promotions (COAP). This position will work closely with the Office of Medical Affairs (OMA) to ensure timely adherence to all deadlines related to the initial credentialing, reappointment, termination, Child Protective Services Law Clearances, and Focused Peer Professional Evaluations (FPPE) for all clinical appointments.

Requirements

Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts, and 3-5 years of experience or equivalent combination of education and experience is required.

Responsibilities

Serve as Project Manager for all aspects of Faculty Affairs
Draft and coordinate the processing of all Faculty Appointment, Re-Appointment, and Promotion documents.
Monitor and ensure the processing of all documents are completed and submitted to the appropriate stakeholders in compliance with all stated deadlines.
Monitor and advise timelines related to Departmental Endowed Chair Appointments and Renewals
Securely maintain all current and historical files related to faculty with confidentiality.
Serves as primary point of contact with associated and affiliated faculty
Coordinate all aspects related to Departmental COAP initiatives in support of the faculty
Initiates Departmental COAP processes and adheres to the principles and requirements contained in the faculty handbook, and in conjunction with the expectations of the Perelman School of Medicine, Faculty Affairs and Professional Development, the Office of Affirmative Action and the Office of Medical Affairs.
Partners with the Vice Chair of Faculty Affairs to prepare for and participate in regular meetings to discuss Faculty Affairs related activities with the Chair and the COO.
Responsible for drafting and coordination of the review process for chair recommendation/summary documents and academic plans, as well as other FAPD related documents.
Provides guidance to faculty members regarding the requirements for appointments, reappointment, promotion, scholarly leave and other administrative aspects of faculty affairs.
Monitor and assist faculty to meet compliance and training requirements
Prepare faculty related reports, including faculty headcount projections, as required by the Department, the Perelman School of Medicine, the University of Pennsylvania, and any other entities as appropriate.
Provide back-up support to Departmental Coordinator, Program
Serve as a support/back up to all faculty recruiting and onboarding initiatives
Attend all University and Health System meetings and training related to job duties (i.e. monthly FAPD, OMA)
Other duties and responsibilities as assigned

Benefits

excellent healthcare
tuition benefits for employees and their families
generous retirement benefits
wide variety of professional development opportunities
supportive work and family benefits
wealth of health and wellness programs and resources
comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
flexible spending accounts
tuition assistance here at Penn
tuition assistance at other institutions for dependent children
generous retirement plans
pre-tax or Roth basis retirement savings
substantial amount of time away from work
long-term care insurance
wide variety of programs and resources to help you care for your health, your family, and your work-life balance
array of resources to help you advance yourself personally and professionally
access to a wide range of University resources as well as cultural and recreational activities
free and discounted admission and memberships to arts and cultural centers and museums
substantial savings on other goods and services
flexible work options
forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
reimbursement for qualified expenses in connection with the legal adoption of an eligible child