Director, Faculty Affairs and Planning

Santa Clara University•Santa Clara, CA

2d•$91,800 - $114,785•Hybrid

About The Position

The Director of Faculty Affairs and Planning in the Leavey School of Business provides strategic leadership and operational oversight of all faculty affairs, academic planning, and accreditation activities. This position requires interpersonal and analytical skills which will enable the incumbent to administer in a manner that is adaptive, responsive, innovative, and technologically skilled, exhibiting excellence in administration and service. The Director is critical to the daily operations of the Business School and serves as a liaison to academic leadership including the Dean, the Dean’s Leadership team, the academic department chairs, and the Faculty Affairs team in the Office of the Provost.

Requirements

Knowledge of and experience with essential computer programs, and familiarity with Workday helpful.
Understanding of fiscal management in an academic context.
Polished interpersonal skills, with the ability to handle difficult or demanding constituents tactfully.
Ability to work effectively with faculty, students and staff as well as university administrators at various levels.
Ability to handle multiple projects, set priorities, exceed deadlines, and maintain a high level of performance in a fast-paced environment with frequent interruptions.
Ability to work effectively with staff across non-hierarchical relationships.
Ability to maintain a high level of confidentiality
Expertise in system-level relational databases and data extraction with SQL, and Tableau; familiarity with data warehouse concepts.
Experience with statistical computing languages (e.g., R, Python).
Proven ability to develop, implement, and supervise curriculum assessment programs.
Proficiency with Google and Microsoft Office Suite (including Excel, Outlook, Word, PowerPoint, Docs, and Sheets).
Bachelor's degree required; 5 years of experience.

Nice To Haves

Experience in higher education administration is preferred.

Responsibilities

Leads contract review process including first-level assessment in advance of any contract approval or submission for all faculty with Leavey; ensures compliance with all Federal, State, Local and University laws, rules, regulations, policies and procedures; ensure expenditures are within established budgets.
Advise and assist the Dean and Senior Assistant Dean of Finance & Administration on faculty compensation and related budgets, providing detailed analyses and recommendations to ensure fiscal responsibility.
Serve as the primary authority for interpreting and applying University faculty policies within the School, advising senior leadership and department chairs on complex matters.
Work in coordination with the Director of Finance and Administration on faculty grants.
Keep accurate records on all rank and tenure information related to faculty within the Leavey School of Business, including but not limited to course releases, overloads, and research support.
Manage faculty accomplishments, merit performance scores, faculty personnel records, annual review of research proposals, and allocation of grants, in consultation with the Dean, and Sr. Assistant and Associate Dean(s).
Collaborate with the Leavey Rank and Tenure Committee including oversight of preparation of applicant packages, external review processes, and processing of confidential materials.
Oversee the onboarding process for all new faculty at the Leavey School of Business, in collaboration with the Sr. Assistant Dean of Finance and Administration and Associate Dean.
Provides reporting support for all faculty operating budgets.
Manage the Annual PPN process.
Facilitate the internal and external curriculum approval processes and help coordinate the annual catalog by collaborating with Academic Departments to ensure accuracy and clear communication.
Direct the scheduling process, and Workday Student processes internal to Leavey including course master file updates, prerequisite entries, section data updates, and classroom assignments.
Conduct audits and generate reports related to enrollment and curriculum to ensure adherence to academic and institutional standards.
Design and execute assessment strategies, evaluating administrative effectiveness to drive continuous improvement.
Work on assessment-related reports and dashboards as needed to help drive continuous improvement.
Lead cross-departmental data governance initiatives to enhance data integrity, transparency, and strategic use in decision-making.
Oversee the operations and maintenance of assessment-related software and data systems, ensuring data integrity, accuracy, and security.
Project manage AACSB accreditation process, including data software and reporting to ensure compliance.
Act as the Dean’s delegate in meetings with University leadership, external stakeholders, and professional organizations on matters related to faculty affairs and accreditation.
Represent the Leavey School of Business in the University Assessment Committee.
Other duties as assigned