Administrative Assistant

Nwestco•Fresno, CA

1d•Onsite

About The Position

Join the Nwestco Revolution! At Nwestco LLC, we don�t just work in the Petroleum and Car Wash Equipment industry�we lead it. For over 25 years, we�ve set the standard across the Northwest and Rockies, delivering innovation, reliability, and excellence to our customers. We're on the hunt for a highly skilled Administrative Assistant to join our growing team in Fresno. If you�re driven, safety-focused, and ready to grow with a company that values your experience, this is your moment.

Requirements

High school diploma or equivalent (some college or business coursework preferred).
1-3 years of administrative, AP, or office support experience (construction, service, or petroleum industry background strongly preferred).
Experience with dispatching or scheduling field teams in service or construction environments.
Familiarity with dispatching software (e.g., Fieldpoint, ServiceTitan, or similar systems) is a major plus.
Experience with NetSuite or other ERP/accounting platforms preferred.
Excellent communication and interpersonal skills for working with customers, vendors, and coworkers.
Proficiency in Google Docs, Sheets, and Drive, with the ability to quickly learn new software.
Exceptional organization, accuracy, and multitasking skills.
A proactive, problem-solving mindset with the ability to anticipate needs and resolve issues before they escalate.
Ability to pass pre-employment physical with extensive lifting (up to 75 lb), twisting, pulling, kneeling, and squatting.
Ability to pass pre-employment drug-screening and background check.
A valid driver's license with a clean driving record over the past 5 years required.

Nice To Haves

Some college or business coursework preferred.
Construction, service, or petroleum industry background strongly preferred.
Familiarity with dispatching software (e.g., Fieldpoint, ServiceTitan, or similar systems) is a major plus.
Experience with NetSuite or other ERP/accounting platforms preferred.

Responsibilities

Serve as the first point of contact for incoming calls, delivering professional and efficient support.
Create, assign, and monitor work orders in Fieldpoint or other dispatching software to keep field operations running smoothly.
Assist with daily dispatching, coordinating field technicians, schedules, and work order priorities.
Review, code, and reconcile credit card receipts accurately and on time.
Manage accounts payable, invoicing, accounts receivable, and credit applications.
Track customer payments, deposits, and monthly statements with precision.
Collect, organize, and process branch bills and purchase orders.
Maintain and order office and field supplies as needed.
Provide administrative support to managers and field teams to ensure projects and service calls stay on schedule.