Administrative Assistant Req-5107

Bronxworks•Bronx, NY

2d•Onsite

About The Position

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. East Concourse Older Adult Center: Hosting spaces where new friendships are made, creating opportunities for older adults to thrive, connect and explore, and providing support to successfully navigate life.

Requirements

Associates degree, or high school diploma or equivalent and four years related experience
Proficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment
Proficiency in basic filing principles and standard correspondence formats
Minimum typing speed of 50 words per minute
NYC Food Protection Certificate a plus, required within 6 months of hire
High school diploma or equivalent credentials required

Nice To Haves

an Associates Degree preferred

Responsibilities

Provide general clerical support-ordering supplies, filing, scanning, word processing, photocopying.
Answer telephone, take messages, and direct calls to appropriate parties.
Purchase office supplies and/or equipment, including maintaining appropriate documentation for reconciling invoices in Nexonia (fiscal payment system) in a timely manner.
Maintain and organize necessary documents such as original receipt, packing slips, invoices.
Maintain inventory logs monthly for all items purchased, transferred, damaged or discarded.
Troubleshoot issues with purchases, vendors, deliveries and take corrective action in a timely manner.
Welcome and greet visitors and program participants/clients.
Track participation in mental health screening, nutrition assessments, and physical activity programs.
Prepare sign-in-sheets, attendance logs, and feedback forms for program events.
Maintain records of meal program participation.
Input program data into tracking systems or databases for grant reporting and compliance.
Generate monthly or quarterly reports on program participation and outcomes.
Report to and meet with the supervisor monthly or as needed.
Maintain and update resource directories and referral logs.
Maintain general agency and office policies and procedures.
Provide administrative support to the SNAP-Ed team and BronxWorks Agency.
Track and deposit cash donations received.
Enter data into Peer Place, Salesforce or any other database required.
Manage and maintain records of all facility, program and staff certifications.
Conduct and assist with program workshop activities.
Collect information and follow-up clients as needed.
Support program staff.
Assist with program audits.
Maintain office and program supplies.
Reconcile and submit bills for payments.
As needed support staff at other OAC sites, including working at the site.