Administrative Assistant - Corporate Business Unit

Insteel Industries•Columbia, MO

6d•Onsite

About The Position

The successful candidate will be a proactive and detail-oriented professional who thrives in a fast-paced environment. You excel at providing seamless administrative support, ensuring accurate reporting, and keeping operations running smoothly. With strong organizational skills, technical proficiency in Microsoft Office Suite, and a commitment to accuracy, you are ready to be a key resource for our leadership team. Your ability to manage multiple tasks, maintain confidentiality, and communicate effectively makes you an invaluable part of the team. This opportunity is onsite at our corporate office. We offer a flexible part-time schedule of 32-34 hours and benefits including health insurance options.

Requirements

1 or more year’s related work experience
Technical training (high school and more than one year of specialized professional secretarial or administrative assistant training)
Intermediate to advanced skills with MS Word, Excel including the ability to train users as needed
Overarching working expertise with Microsoft Office Suite applications
Technical aptitude to learn new systems quickly and capably
Reliable and consistent in work product outputs
Good communication skills; organizational skills; time management; attention to detail and problem-solving abilities required
Exceptional customer service skills for internal and external stakeholders
Applicants must be authorized to work for ANY employer in the U.S. We are unable to consider applicants residing in locations outside the US requiring Visa sponsorship at this time.

Responsibilities

Provide accurate, timely report creation and queries such as monthly Rolling Tonnage Report, DSM Incentive Tons Report, Rebate Report and other general reports on a monthly or Quarterly basis as needed for department managers.
Monitor and reconcile tonnage report to verify sales orders are entered into correct territory.
Provide exceptional administrative support to the COO, NSM’s, Directors of Manufacturing, and Sales Engineers including a variety of clerical tasks such as typing, editing, copying, internal and external correspondence, faxes, bids and presentation preparation for COO and NSM’s
Creates and maintains pricing and mailing lists for each department.
Orders supplies and office materials including product brochures, promotional materials, holiday cards and interoffice materials.
Responsible for incoming and outgoing mail and UPS shipments.
Provides backup phone support in the event any department will be vacant from their phones for lunch or departmental meetings.
Coordinates rebate programs including distribution of worksheets, related information, tracking and proposal activities.
Calculates and maintains DSM incentive program including new account administrative activities.
Provides Microsoft Office training, SOX compliance and travel arrangement coordination as necessary.