R 3529 Administrative Assistant – Special Education Barnstable High School 12 month position

Barnstable Public Schools•Barnstable, MA

About The Position

The Administrative Assistant provides administrative support of considerable variety and complexity to the Coordinator and Assistant Coordinators of Special Education at Barnstable High School. This is a 40-hour-per-week, 12-month position in the non-affiliated group. Performance is evaluated yearly by the Coordinator of Special Education in accordance with School Committee policy for classified staff.

Requirements

Five years of prior experience as an administrative assistant.
Ability to interact professionally and courteously with staff, parents, and the general public while maintaining confidentiality.
Knowledge of state and federal special education guidelines.
Proficiency in word processing, office machines, computer operations, internet, email, calendars, and spreadsheets.
Ability to work with minimal supervision.
Bachelor’s degree preferred.
Other qualifications may be accepted if the Director of Special Education finds them appropriate and acceptable.

Nice To Haves

Bachelor’s degree.

Responsibilities

Prepare correspondence, reports, and other materials of a general, confidential, and technical nature.
Arrange and confirm appointments and meetings for the Special Education Coordinator.
Plan, organize, and complete work responsibilities professionally, courteously, and accurately, with minimal supervision.
Communicate effectively and confidently by phone and email.
Maintain well-organized and accurate records and files, while protecting the confidentiality of student and staff information.
Process and track Individualized Education Plans (IEPs) for all special education students at Barnstable High School.
Maintain and update related software files.
Facilitate translation of special education documents for parents whose primary language is not English.
Implement emergency procedures as needed in accordance with established office policy.
Perform other duties or responsibilities within the scope of the position as assigned by the Coordinator of Special Education.