R 3523 Administrative Assistant - Barnstable High School 10 Month School Year- Barnstable High School

Barnstable Public Schools•Barnstable, MA

22h

About The Position

The School Administrative Assistant facilitates and supports efficient operations of the administrative office at Barnstable High School during a 10-month school year. The position works under the direction of the Principal or another administrator who is the immediate supervisor. Employment terms and salary are governed by the Administrative Assistant’s collective bargaining agreement.

Requirements

High school graduation.
Courses in business and/or office procedures.
Proficiency in word processing, office machines, computer operations, internet, email, calendars, and spreadsheets.
Ability to interact with staff, students, parents, and the public professionally and courteously.
Ability to manage multiple tasks and projects in a detail-oriented and thorough manner.
Ability to work with minimal supervision.
Ability to communicate effectively and confidentially by phone and email.
Ability to maintain confidential student and staff information.
Ability to perform the physical requirements of the position, including sitting, bending, stooping, filing, and occasional lifting of up to 25 pounds.
Close vision, or vision correctable to the normal range.

Nice To Haves

Associate degree preferred.
Experience with student information systems preferred.
Prior experience as an administrative assistant preferred.

Responsibilities

Effectively manage and coordinate simultaneous projects, prioritizing multiple tasks in a detail-oriented and thorough manner.
Work with minimal supervision.
Communicate effectively and confidentially by phone and email.
Perform duties professionally, courteously, and accurately.
Assist the supervisor with organizing events, publications, and projects, including file sharing and presentation software.
Maintain well-organized and accurate records and files.
Support maintenance of student data systems and student and staff records, including student information systems, web-based registration, staff attendance, and staff employment forms and reports.
Maintain confidentiality of student and staff information.
Manage the supervisor’s correspondence, appointments, and calendar when required.
Greet and assist members of the public and substitute staff.
Prepare payroll records and accounts receivable or payable when required, in accordance with the collective bargaining agreement.
Implement applicable school district policies, guidelines, rules, and regulations as directed.
Attend professional development and apply it to practice.
Maintain and order school supplies when necessary.
Perform other duties assigned by the immediate supervisor in accordance with the collective bargaining agreement.