Administrative Assistant – Office of Experiential Education, School of Pharmacy

Duquesne University•Pittsburgh, PA

5d•$20 - $25•Onsite

About The Position

The Administrative Assistant in the Office of Experiential Education School of Pharmacy reports to the Director of Experiential Education. The role serves as a primary point of contact for the office and provides administrative coordination and operational support to help ensure the efficient day-to-day functioning of experiential education activities. This position supports student rotation compliance processes, preceptor onboarding and payments, budget-related activities, office communications, and other administrative needs of the Office of Experiential Education as needed.

Requirements

Bachelor’s degree from an accredited educational institution, or equivalent experience in higher education or a related field.
Three to five years of related work experience.
Thorough working knowledge of Outlook calendaring, Microsoft Office applications including Word, Excel, and PowerPoint, Zoom, and a willingness to learn new software systems relevant to the position.
Ability to communicate effectively, both orally and in writing.
Ability to communicate professionally with diverse internal and external partners.
Ability to maintain confidentiality and exercise sound independent judgment.
Ability to maintain complex clerical records including the collection and organization of data for accreditation or program assessment.
Ability to work tactfully and courteously with others.
Strong organizational skills, including attention to detail, problem-solving, time management, prioritization, accuracy, and adaptability.
Basic fiscal management skills, including budgeting, expense projection, account reconciliation, expense reimbursement, and routine financial reporting.
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.

Responsibilities

Coordinate, track, and monitor compliance for student rotation-related requirements.
Support preceptor onboarding and related follow-up activities.
Prepare and process preceptor and site payment documentation.
Manage communications, interactions, and follow-up related to student requirements, preceptors, sites, and office processes.
Assist with budget management and related financial tracking.
Provide administrative support to the Office of Experiential Education as needed.
Prepare reports in requested formats for the Office of the Dean, including financial reports, budgets, technology inventory, and annual report information.
Provide timely and accurate schedules, timesheets, Kronos submissions, and leave requests.
Support the designated back-up person and other administrative staff members.
Completes other duties as assigned.