Office Associate - School of Graduate Education

University of Wyoming • Laramie, WY

1d • $38,700 - $45,408 • Onsite

About The Position

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

Requirements

• High School Diploma or GED
• 2 years progressively responsible work-related experience
• None

Nice To Haves

• Experience answering telephones, maintaining calendars, and scheduling appointments and group meetings
• Well-developed oral and written communication skills
• Office management skills, which includes ordering supplies and managing inventory
• Ability to develop and maintain record keeping systems and procedures
• Experience using Microsoft Suite - Office, Excel, Word, PowerPoint, Access, Teams and Zoom
• Experience working in higher education
• Experience coordinating events
• Experience using Student Information Systems (SIS) and financial systems, such as; Banner, Oracle and CMS (Salesforce)
• Experience updating website content in a content management system (CMS) or similar program
• Knowledge of University of Wyoming graduate education policies and procedures
• Knowledge of University of Wyoming hiring and financial procedures and processes
• 5 years progressively responsible work-related experience

Responsibilities

• Perform administrative tasks and projects in support of the Dean/VP for the School of Graduate Education and all other staff members within the School of Graduate Education, which will include the oversight of all office functions; manage front desk, greet people, answer phones, schedule meetings, manage School of Graduate Education email, public relations/communications, provide guidance to students, staff, faculty and outside constituencies regarding graduate education policies and procedures, manages office supplies inventory.
• Manage all academic graduate forms procedures.
• Analyze, process, organize and maintain graduate data and communications as required. This may include assisting supervisor by researching problems and providing resolution(s) as directed.
• Event planning and coordination - includes: setting up and running Zoom/Teams meetings.
• Provide training regarding department and University procedures; may provide computer application(s)/procedures training.
• Perform special projects, as directed.
• Assist with revision of forms and office procedures.

Benefits

• Generous Retirement Contributions: The State contributes over 15% of your gross salary. With your mandatory employee contribution, the total contribution toward your retirement plan exceeds 19%.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED