Administrative Assistant

Booth and Associates•Summerville, SC

21h•Onsite

About The Position

We’re hiring a Full-Time Administrative Assistant for our Summerville office. This in-office position supports daily operations, assists Project Engineers, and helps maintain a positive, efficient work environment. In this dynamic role, you'll be responsible for a variety of administrative, operational, and support tasks that help keep our team productive and our office running smoothly.

Requirements

2+ years of administrative experience
Cheerful, dependable, professional disposition and strong interpersonal skills
Willingness to learn and take on new challenges with a positive attitude
Excellent organization and attention to detail
Ability to think critically, solve problems, and adapt to changing needs
Proactive mindset – seeks out work rather than waiting for direction
Comfortable working independently and as part of a team
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Familiarity with document retention and office management practices
Experience supporting professional teams (engineering or technical background a plus)
Valid driver’s license and reliable transportation

Responsibilities

Provide comprehensive administrative support to local staff and Project Engineers
Maintain document retention systems and organize physical/digital records
Proactively identify areas where help is needed and offer solutions
Manage calendars, meetings, and office schedules
Prepare bid documents, contracts, internal reports, memos, and documentation
Run local errands (mileage reimbursed)
Maintain office supplies and order as needed
Assist at Reception, such as answering phone calls and greeting visitors
Assist with employee relations tasks/events as directed, supporting team morale and communication
Help foster a positive and inclusive office environment
Take initiative to solve problems, think outside the box, and improve workflows
Support Project Managers in monitoring and tracking project schedules, budgets, and overall project performance
Assist Project Engineers in preparing, maintaining, and distributing project reports and related documentation
Assist in maintaining company fleet vehicles and assist employees with company credit card receipts
Contribute to the development, implementation, and continuous improvement of Standard Operating Procedures (SOPs) to enhance operational efficiency and consistency
Support and contribute to a company-wide safety culture by following established safety standards, policies, and best practices, helping to ensure a safe environment for employees, clients, and the public