Administrative Assistant- Healthcare

Manatt, Phelps & Phillips, LLP•New York, NY

4d•$63,000 - $69,000•Onsite

About The Position

Manatt, Phelps & Phillips, LLP is seeking an Administrative Assistant to join their Healthcare practice in the New York Office. This role will perform administrative functions to support consultants working on health care reform, regulation, and general consulting engagements. The firm is a multidisciplinary, integrated national professional services firm known for quality and client commitment, with a unique approach combining legal services, advocacy, and business strategy.

Requirements

1-2 years of previous experience supporting multiple professionals.
Ability to keep team members on track with processes, policies and deadlines in a fast-paced environment.
Reliable, friendly and positive, can-do attitude is essential.
Strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment.
Creative and independent thinker, but confident asking questions in order to complete tasks efficiently.
Extensive contact with others (including clients) requiring discretion and the need to maintain a professional and courteous demeanor.
Strong writing and research skills.
Exceptional organizational skills and strong attention to detail.
Strong initiative and self-motivated, interested in taking ownership of work and enjoys working as part of a team.
Strong Outlook, Word, PowerPoint and Excel skills required.
Ability to assist professional staff in conceptualizing ways to graphically display project and legal findings in MS PowerPoint, such as transferring memos and other written communication into a Power Point document which looks professional and polished.
Comfortable learning new software programs which support the business operations of the practice.

Nice To Haves

Experience with legal billing software is also a plus.
Interest in the Healthcare field highly preferred.
BA Degree highly preferred.

Responsibilities

Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.
Overseeing entry and coding of time.
Reconciling monthly billing statements and tracking to budget.
Prepare and format documents in Word
Management and tracking of expense reimbursements.
Provides back-up support to other administrative assistants when needed.
Ad hoc projects and duties as needed.