Administrative Assistant
About The Position
Join our team where we accomplish great things TOGETHER. Allow us to introduce ourselves… We are a globally active family company whose sustainable and responsible actions contribute to improved living standards. We are an attractive employer with a value-oriented corporate culture based on trust, appreciation and continuous improvement. Weidmann Electrical Technology has been at the heart of the global transformer industry for over 140 years. With deep rooted knowledge in the design, development and operation of transformers, Weidmann is a leading integrated solutions provider for specialized product and services in the energy sector.
Requirements
- High School Diploma required
- Strong organizational, written, and verbal communication skills
- Excellent interpersonal and customer service abilities
- Positive attitude and ability to work under pressure to meet deadlines
- Detail-oriented with a high level of accuracy
- Proficient in Microsoft Office
- Ability to handle confidential and sensitive information
- Comfortable working in a fast-paced, sometimes stressful environment
Nice To Haves
- Associate’s Degree preferred
- experience with other database systems a plus
- Associate degree in Business Management or a related field preferred
- Proven ability to thrive in a fast-paced environment
- experience with SAP a plus
- Strong typing skills
Responsibilities
- Prepare correspondence and presentations using Microsoft Office
- Set up and coordinate meetings and conferences
- Support staff in assigned project-based work
- Follow up on timelines and deliverables
- Participate in cross-functional teams
- Advise team of any issues to ensure excellent customer service
- Answer phones for the facility and maintain the campus directory
- Meet and greet clients, visitors, and employees
- Prepare and coordinate incoming USPS mail and express packages
- Maintain hard copy and electronic filing systems
- Maintain filing system for Production Orders after shipping
- Maintain electronic employee communication boards
- Prepare purchase requisitions in SAP for office supplies and various items
- Assist with procurement workflows as necessary
- Oversee the clothing and safety shoe programs, including ordering and distribution
- Create check requests for clothing and safety shoe reimbursements
- Assist with restocking and maintaining the First Aid cabinets
- Maintain inventory and set up campus lunches
- Assist with employee-related tasks such as: New employee orientation lunch, Lockout/tagout (LOTO) support, Badge photos and production, Collection of items upon employee departure
- Prepare monthly service awards for the Anniversary Program
- Lead the Employee Activities Committee, including: Managing the budget, Coordinating meetings, Organizing engagement events
- Administer all U.S. employee travel arrangements
- Ensure compliance with company travel policies
- Coordinate transportation and accommodations for Weidmann guests
- Partner with leadership to ensure visitor safety compliance and a safe environment
- Collect and prepare the weekly Hi-Lo report for site
- Preparing SMT agenda for distribution per schedule
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
