Administrative Assistant - PJT Camberview

PJT Partners•New York, NY

About The Position

PJT Partners is a global advisory-focused investment bank. Our team of senior professionals delivers a wide array of strategic advisory, shareholder advisory, restructuring and special situations and private fund advisory and placement services to corporations, financial sponsors, institutional investors and governments around the world. We offer a unique portfolio of advisory services designed to help our clients achieve their strategic objectives. We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds. From the beginning, PJT Partners has firmly believed that having the best people is key to building an enduring franchise. Our perspective was, and remains, that a great team brings in both top tier clients and appeals to a wide-range of diverse, talented colleagues. Fostering an inclusive culture, which welcomes differing perspectives and beliefs, enables us to provide the best advice and insights to our clients. To learn more about PJT Partners, please visit our website at www.pjtpartners.com. PJT Camberview Overview PJT Camberview, PJT Partners’ industry leading shareholder advisory business, advises public company boards and management teams on building productive relationships with investors and navigating complex shareholder matters, including on shareholder engagement, strategic investor relations, activism and contested situations, ESG and sustainability and corporate governance. PJT Camberview seeks an experienced and highly motivated Administrative Assistant to provide support to senior members of the PJT Camberview team. The ideal individual will possess strong administrative, organizational and communication skills and have the ability to exercise good judgment in a variety of situations to maintain a realistic balance among multiple priorities.

Requirements

Bachelor's degree preferred
Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed
Excellent oral and written communication skills and high attention to detail
Professional presence, positive demeanour and strong interpersonal skills
Service-oriented approach; hospitality or customer service background a plus
High level of integrity, sound judgment and strong work ethic
Eagerness to work in an entrepreneurial, results-driven environment
Proficiency in Microsoft Office Suite, Salesforce experience a plus

Nice To Haves

hospitality or customer service background a plus
Salesforce experience a plus

Responsibilities

Act as gatekeeper to professionals and maintain relationships with clients, investors, prospective clients and internal employees
Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with clients and colleagues
Schedule conference rooms for internal and external meetings; coordinate supporting technology
Meet and greet guests; register guests in visitor system
Assist in the development of internal and external meeting materials to ensure professionals are prepared for client pitches, conferences, and speaking engagements and follow up on any action items
Send and reply to emails on behalf of professionals; draft other correspondence
Cover multiple phone lines and communicate with clients as requested
Communicate with clients on a regular basis
Arrange travel for professionals, including flights, cars, hotels, visas, and other reservations
Track, prepare, and process expense reconciliations, out-of-pocket reports, and invoices
Handle confidential documents and correspondence as needed
Maintain entry of data and data integrity in databases including Outlook contacts and CRM (Salesforce)