Administrative Assistant

City of New York•New York, NY

9h•$46,503 - $73,002•Onsite

About The Position

Under general supervision, the selected candidate will be responsible for processing and reviewing FOIL, Preservation, NYPD, ARTS, and other official requests related to enforcement cameras. The candidate will conduct research and obtain pertinent information from contractors, supervisory staff, and agency personnel, and will draft and prepare professional correspondence, including emails and formal response letters. Responsibilities also include preparing and maintaining reports on incoming and completed requests, ensuring accuracy and timeliness, and responding to telephone inquiries regarding request status and procedures. The selected candidate will maintain organized filing systems to ensure proper record keeping and accessibility, coordinate with contractors to collect media such as DVDs and distribute materials to litigation teams, and collaborate with supervisory staff, including TCI supervisors, to address complex or escalated matters. Additional duties may include filing and maintaining employee documentation, such as sick leave records, as well as tracking and organizing office supplies for the unit. All duties must be performed in compliance with departmental policies and procedures related to written and verbal communication.

Requirements

Serving permanently in the title of Clerical Associate, or having taken, passed, and be reachable on the Open Competitive Clerical Associate Exam # 3120.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization.
One year of satisfactory clerical experience.
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Responsibilities

Processing and reviewing FOIL, Preservation, NYPD, ARTS, and other official requests related to enforcement cameras.
Conducting research and obtaining pertinent information from contractors, supervisory staff, and agency personnel.
Drafting and preparing professional correspondence, including emails and formal response letters.
Preparing and maintaining reports on incoming and completed requests, ensuring accuracy and timeliness.
Responding to telephone inquiries regarding request status and procedures.
Maintaining organized filing systems to ensure proper record keeping and accessibility.
Coordinating with contractors to collect media such as DVDs and distribute materials to litigation teams.
Collaborating with supervisory staff, including TCI supervisors, to address complex or escalated matters.
Filing and maintaining employee documentation, such as sick leave records.
Tracking and organizing office supplies for the unit.
Performing all duties in compliance with departmental policies and procedures related to written and verbal communication.