Administrative Assistant

PROMESA R.H.C.F.•New York, NY

2d•Onsite

About The Position

Acacia Network and its affiliates have been committed to improving the quality-of-life and wellbeing of underserved communities in New York City and beyond for over 50 years. As one of the leading human services organizations in New York City and the largest Hispanic-led nonprofit in the State, we serve over 150,000 individuals annually. Our programs cater to individuals of all ages and developmental levels, from young children in our daycare programs to older adults in our senior centers. Our community-based services are integrated, bilingual, and culturally competent.

Requirements

Ensures the office runs smoothly working collaboratively and maintaining an upbeat, positive attitude and other administrative activities that support the function of the office as assigned by the Program Director.
Connect with MIS for needed support from staff.
Coordinates the day-to-day operations of the behavioral health services.
Assists with scheduling to ensure optimal staffing during facility operation hours.
Assists with the scheduling of cases, meeting and conferences and the assignment of rooms for health care providers.
Assists and ensure the pre-admission documentation for all new clinical referrals are completed with accuracy.
Maintains all charts, files, and administrative records.
Provides necessary reports, records, and statistics as by the program.
Orders and maintains all office supplies, forms, and equipment.
Maintains the mail delivery system.
Maintains that the facility stays in compliance with all Federal and State regulatory agencies regulations and guidelines as well as maintain all organization policy and procedures.
Proficient in Microsoft suite.
Ability to work within Yardi.
Ability to work with Convercent Incident system.
Ability to work with Check requests and Authentisign.
High School Diploma.
Bilingual (English and Spanish), preferred.
Performs other related duties as required.

Nice To Haves

Bilingual (English and Spanish)

Responsibilities

Ensures the office runs smoothly, working collaboratively and maintaining an upbeat, positive attitude, and performs other administrative activities that support the function of the office as assigned by the Program Director.
Provides a wide range of administrative duties to the Director.
Connects with MIS for needed support from staff.
Assists with scheduling to ensure optimal staffing during facility operation hours.
Assists with the scheduling of cases, meetings, and conferences and the assignment of rooms for health care providers.
Maintains all charts, files, and administrative records.
Provides necessary reports, records, and statistics as required by the program.
Orders and maintains all office supplies, forms, and equipment.
Maintains the mail delivery system.
Ensures the facility stays in compliance with all Federal and State regulatory agencies' regulations and guidelines, as well as maintains all organization policies and procedures.
Performs other related duties as required.
Works within Yardi.
Coordinates the day-to-day operations of the behavioral health services.
Assists and ensures the pre-admission documentation for all new clinical referrals are completed with accuracy.
Works with Convercent Incident system.
Works with Check requests and Authentisign.