Administrative Assistant

State of Indiana • Indianapolis, IN

46d • Onsite

About The Position

Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About the Family & Social Services Administration: The Office of Early Childhood and Out-of-School Learning (OECOSL) within the Family and Social Services Administration (FSSA) oversees early childcare, education, and out-of-school-time programs. OECOSL's vision is that every Indiana community will have a strong network of Early Care and Education and Out-of-School Time programs that support the child, the family and local schools. Programs will be high quality, affordable and accessible to enable families to work effectively to obtain economic self-sufficiency. Children will thrive in programs that meet their developmental and educational needs and make them feel welcome, encouraged, and supported. Professionals teaching and caring for children will have the resources, including training and education, needed to operate and maintain high quality programs. Role Overview: This role supports the Medicaid Divisoin and serves as a professional assistant to and administrative specialist for the directors of the administrative team and their staffs. You will assist by making recommendations for improvements in work methods, administrative procedures, and implementation of statewide administrative initiatives. Your role performs a myriad of administrative duties, encompassing a degree of autonomy and discretion in the interpretation, application, and execution of FSSA’s internal policies. You may also represent senior staff in appropriate communications. The ideal candidate will have a minimum of two years of college education plus three years of experience; experience may be substituted 2:1 in lieu of degree. Associates degree preferred. They should be proficient with Microsoft Office Suite, Windows, and SharePoint; intermediate to advanced Excel and Outlook skills including scheduling, desirable.

Requirements

• Specialized knowledge of the theories, principles, and practices of administrative management
• Extensive knowledge of department or agency programs
• Working knowledge of state government administrative structure
• Organizational skills with the ability to prioritize tasks effectively and multitask
• Ability to coordinate the work of diverse professional and support personnel
• Ability to effectively communicate, both orally and in writing
• Ability to maintain cooperative work relationships
• Ability to develop new, alternative solutions for encountered problems
• Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

• Associates degree preferred.
• Proficient with Microsoft Office Suite, Windows, and SharePoint
• Intermediate to advanced Excel and Outlook skills including scheduling, desirable.

Responsibilities

• Provides complex administrative support to a department, agency, or facility.
• Makes program improvement recommendations to agency executives.
• Makes recommendations in developing new policies to facilitate the meeting of agency goals.
• Develops new methodology and structures for improvement of agency functioning.
• Researches and investigates program and procedural problems.
• Explains agency policy and procedures to interested parties.
• Follows-up on plans, programs, policies, and procedures to ensure uniform compliance.
• Investigates administrative problems that arise within the agency.

Benefits

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
• Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree