Administrative Assistant

Financial Technology Partners • San Francisco, CA

1d • $75,000 - $85,000 • Hybrid

About The Position

We are seeking a polished, proactive, and highly organized Administrative Assistant to provide essential support to our Analysts, Associates, Vice Presidents, and Directors in our San Francisco office. This individual will play a central role in the day-to-day operations of the office — managing communications, coordinating logistics, and creating a seamless experience for both staff and guests. The ideal candidate is a self-starter who anticipates needs before they arise and takes pride in keeping a professional environment running at its best.

Requirements

• 2–4 years of experience in an administrative support role, preferably within a professional services or financial services environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills, with the maturity and presence to interact confidently with senior executives and clients.
• Demonstrated ability to multitask, prioritize effectively, and thrive in a fast-paced, dynamic setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Access).
• Comfortable operating within a small, collaborative office environment.
• A proactive problem-solver who works well independently and as part of a team.
• U.S. work authorization required (the firm does not sponsor work visas).

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Provide comprehensive administrative support to senior team members, including calendar management, meeting scheduling, email correspondence, and travel coordination.
• Serve as the first point of contact for guests, ensuring a welcoming and professional experience.
• Oversee conference room scheduling and manage catering logistics for internal meetings and client events.
• Assist partners with personal tasks and errands as needed, exercising discretion and good judgment.
• Partner with the Office Manager and Human Resources to maintain adequate office and kitchen supplies.
• Support document management functions, including scanning, copying, filing, and distribution of materials.
• Maintain the cleanliness and organization of shared office spaces to uphold a professional environment.

Benefits

• Competitive base salary of $75,000–$85,000, commensurate with experience.
• Excellent career development opportunities within a growing, dynamic firm.
• Direct exposure to premier clients and senior executives in the financial technology space.
• A close-knit, inclusive team culture where your contributions are recognized and valued.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level