Administrative Assistant

FirstHealth of the Carolinas, Inc.•Pinehurst, NC

About The Position

This role involves supporting administrative functions within the FNS department. The Administrative Assistant will be responsible for organizing logistics, maintaining records, generating reports, and ensuring compliance with various standards and regulations. The position requires strong organizational and communication skills, with a focus on providing excellent customer service and supporting the management team.

Requirements

High School Diploma
Strong Interpersonal and Verbal Skills and Age Specific Skills.
Strong Computer Skills
Strong Office Automation Skills and Typing and Organizational Skills

Nice To Haves

Business/Secretarial Degree Preferred
2 Years Experience In A Multi-Faceted Office Preferred
Significant Experience May Be Accepted In Lieu Of Education Or Formal Training

Responsibilities

Assist in the implementation of corrective action plans developed during an audit.
Generate special reports and respond to data requests from management.
Conduct training on internal controls.
Perform ad hoc financial analysis for Unit/District management.
Ensure accuracy and timeliness of financial data and statistics, including operating and administrative budgets.
Examine financial records to verify details of recorded transactions.
Participate in the audit process, including assisting in identifying and resolving audit-related issues.
Ensure audits address areas of concern relative to the goals, performance objectives, and impact of economic, financial, and managerial programs in conformance with Company policies and procedures.
Analyze and interpret budgeting trends.
Provide support to GM to ensure accurate results and help improve profitability.
Assist in the monthly/quarterly/year-end close process to ensure accuracy and integrity of results at the unit/district/region/division level.
Prepare and review reports and other written documentation.
Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.
Actively listen to concerns and requests of customers and strategic partners, which helps to identify their needs and requirements and to resolve their problems.
Teaches/directs/advises/informs others in an appropriate manner.
Plays a proactive role in communication with FNS Director and management team.
Assist with customer requests and / or concerns.
Actively participates in achieving continually improved levels of service and standards as a member of the FNS department.
Actively participates in all training, education, and other requirements for JCAHO, OSHA, HACCP, local, state, and federal regulations.
Sets a positive example for all employees in relation to leadership, motivation, dress code, punctuality, follow-up, etc.
Ensures that information concerning meetings and schedules is communicated.
Distributes payroll checks to employees.
Assist with compiling petty cash requisitions.
Assist in the development of forms and assist with computer-generated projects within the department.
Reports/records information correctly.
Attends FNS departmental meetings for attendance records and in-service records.
Responsible for creating / typing/distribution of FNS monthly calendars, signs and memos.