Administrative Assistant

Hampton University•Hampton, VA

4d•Onsite

About The Position

The position serves as the primary liaison between the University administration, faculty, students, and Army ROTC cadre. The assistant works with minimal supervision, exercising initiative and discretion to manage day-to-day operations. Hampton University is seeking an administrative assistant who will assist the Department of Military Science in the performance of various administrative and clerical support tasks.

Requirements

Proficiency in Microsoft Office
Strong interpersonal skills.
Strong communication skills.
The ability to work independently and as a member of a team.
Demonstrated initiative and sense of ownership for projects.
Able to work at Hampton University in person.
High School Diploma or equivalent
Compose emails and brief memos using appropriate grammar

Responsibilities

Maintains the Chair’s calendar of meetings, presentations, and deadlines.
Performs all clerical tasks, including typing, copying, retrieving, sorting and sending mail.
Assists in the preparation of meetings and events including school and committee meetings organized by the Department of Education.
Take the meeting minutes for the Department of Education.
Manages front desk operations (including answering the telephone and greeting visitors at the reception area).
Sets appointments with professors for students who need advisement or issues resolved.
Provides information and referrals to faculty.
Prepares presentation materials including power point presentations and handouts.
Collects and disseminates department-related information.
Interfaces with repair personnel, vendors, delivery personnel, and equipment-service providers.
Other duties as assigned by the Department Chair.