Administrative Assistant - OSVPR

The Pennsylvania State University • University Park, FL

1d • Hybrid

About The Position

The Office of the Senior Vice President for Research seeks an Administrative Assistant (Intermediate Support level) to provide high-level administrative support to the Associate Vice President for Research and Director of Strategic Initiatives in a fast-paced environment. This role manages complex scheduling, travel coordination—including security clearance processes—and handles highly confidential information related to research, legal agreements, and strategic initiatives. The position also supports the Director of Postdoctoral Affairs and provides backup support to the Senior Vice President for Research office. This position will be in-person at least for the initial 6 (six) months and then be eligible for a hybrid arrangement of 3 days in the office and 2 days remote, based on the individual's performance and at the hiring manager's discretion.

Requirements

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience; or an equivalent combination of education and experience accepted
• Required Certifications: None

Responsibilities

• Manage complex calendaring, scheduling, and travel logistics, including preparation of materials and coordination of security clearances.
• Plan and execute meetings, conferences, and events, including logistics, vendors, and on-site coordination.
• Prepare and manage correspondence, presentations, and leadership materials.
• Maintain confidential records, including NDAs, agreements, and research documentation, ensuring compliance with security protocols.
• Support proposal development by tracking awards, publications, and required documentation.
• Provide administrative support for postdoctoral programs, including funding requests, recordkeeping, event coordination, and travel reimbursements.
• Serve as a point of contact for visitors and provide general office support, including backup assistance to senior leadership.

Benefits

• competitive benefits package for full-time employees designed to support both personal and professional well-being
• comprehensive medical, dental, and vision coverage
• robust retirement plans
• substantial paid time off which includes holidays, vacation and sick time
• generous 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees