Administrative Assistant

Milliman•Walnut Creek, CA

16h•Hybrid

About The Position

The Employee Benefits Consulting (EBC) Practice is seeking an Administrative Support Specialist II to provide administrative and onsite office support for the Walnut Creek office while contributing to the broader EBC Administration Support team. Responsibilities include preparing and editing documents, reports, and presentations; maintaining client files and records; coordinating meetings, travel, expenses, mail, supplies, and office readiness; and supporting staff, vendors, and building-related needs. The role may also assist with invoice and Accounts Payable support as needed. The ideal candidate is organized, adaptable, and able to manage diverse responsibilities with moderate supervision and independent judgment.

Requirements

Proven experience in administrative or office support roles; professional services, consulting, or client-service environment helpful but not required.
Excellent written and verbal communication skills.
Strong organizational and time management abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle confidential information with professionalism.
Attention to detail and accuracy in work.
Ability to prioritize and manage multiple tasks.
Team player with a positive attitude and willingness to learn.

Responsibilities

Prepare and edit documents, reports, and presentations.
Assist with updates to client materials and internal projects.
Maintain client data, files, records, and archives.
Coordinate meetings, travel, office events, and internal communications.
Manage expense reports, invoices, office supplies, and related administrative tasks.
Support the Walnut Creek office by assisting with mail distribution, supply management, workspace readiness, onsite events and meals, basic equipment support, vendor/building coordination, and routing office-related requests.
Provide occasional support for Accounts Payable or invoice-related activities based on team and practice needs.
Complete assigned tasks and support requests under moderate supervision.

Benefits

Medical, Dental and Vision – Coverage for employees, dependents, and domestic partners.
Employee Assistance Program (EAP) – Confidential support for personal and work-related challenges.
401(k) Plan – Includes a company matching program and profit-sharing contributions.
Discretionary Bonus Program – Recognizing employee contributions.
Flexible Spending Accounts (FSA) – Pre-tax savings for dependent care, transportation, and eligible medical expenses.
Paid Time Off (PTO) – Begins accruing on the first day of work. Full-time employees accrue 15 days per year, and employees working less than full-time accrue PTO on a prorated basis.
Holidays – A minimum of 10 paid holidays per year.
Family Building Benefits – Includes adoption and fertility assistance.
Paid Parental Leave – Up to 12 weeks of paid leave for employees who meet eligibility criteria.
Life Insurance & AD&D – 100% of premiums covered by Milliman.
Short-Term and Long-Term Disability – Fully paid by Milliman.