Administrative Assistant

International Paper•Reading, PA

3h•$47,300 - $56,700•Onsite

About The Position

The Administrative Assistant will provide visible and active leadership in delivering excellent safety results and actively participate in the facilities safety observation program. This role performs recordkeeping for all required documentation per IP record retention policy and regulatory requirements, and manages hourly work schedules/payroll practices and attendance reporting. The position provides clerical support for the office and production team, coordinates records retention for the department, and participates in SharePoint maintenance. Additionally, the Administrative Assistant assists in managing general building maintenance by coordinating with maintenance and housekeeping, and supports meetings by ordering meals, coordinating meeting locations, and tracking equipment. The role also arranges for company business lunches, makes travel arrangements for managers and staff, and coordinates mail service needs for the department. The Administrative Assistant orders and maintains office supplies, enters purchase requisitions, generates check requests, and updates procedures and policies as requested. The role also seeks out and implements best practices using teams, databases, vendors, and other resources, and performs any other duties related to the position as directed by managers or requested by staff.

Requirements

Minimum of three (3) years administrative assistant experience required.
Must have strong computer experience using Microsoft Office and Excel as well as experience using reporting database systems.
Instill safety as a core value within the team and effectively communicate a shared vision for safety.
Quickly develop thorough knowledge of mill equipment and systems.
Utilize excellent communication and interpersonal skills with the ability to communicate to groups and individuals at all levels.
Approach positional responsibilities in an inclusive manner by engaging all team members in area, department, and mill.
Utilize strong organizational skills to handle multiple tasks effectively.

Nice To Haves

5+ years of experience preferred.
Experience with payroll systems and SAP preferred.
Experience managing SharePoint preferred.
Experience working in a manufacturing/industrial environment is preferred.

Responsibilities

Provide visible and active leadership in delivering excellent safety results and actively participate in the facilities safety observation program.
Perform recordkeeping for all required documentation per IP record retention policy and regulatory requirements.
Manage hourly work schedules/payroll practices and attendance reporting.
Provide clerical support for the office and production team when needed.
Coordinate records retention for department.
Participate in SharePoint maintenance for the department.
Assist in managing general building maintenance by coordinating with maintenance and housekeeping.
Assist with scheduling meetings/teleconferences/appointments for managers and other staff members.
Support meetings by ordering meals, coordinating meeting locations, and tracking equipment.
Arrange for company business lunches on and off-site.
Make travel arrangements for managers and staff.
Coordinate the mail service needs for the department by picking up mail and delivering mail to Security at the beginning and at the end of each work day.
Order and maintain office supplies.
Enter purchase requisitions and generate check requests when needed.
Update procedures and policies as requested.
Seek out and implement best practices using teams, databases, vendors, and other resources.
Perform any other duties related to the position of administrative assistant as directed by the managers or requested by the staff.