Administrative Assistant

Aston Carter•Fort Lauderdale, FL

9d•$24 - $26•Onsite

About The Position

The Administrative Assistant plays a pivotal role in ensuring the smooth operation of our office. You will be responsible for a wide range of administrative tasks and provide essential support to office leadership. Your ability to manage multiple tasks efficiently and effectively will be key to your success in this role.

Requirements

Proficiency in Microsoft Office Suite, particularly Word and Outlook.
Excellent verbal and written communication skills, with strong grammar, punctuation, and proofreading abilities.
Exceptional organizational and multitasking skills.
Ability to handle confidential information with discretion.
Experience in reception and office operations management.
Ability to prioritize tasks in a fast-paced environment.
Self-motivated and detail-oriented.
High School diploma or equivalent required.

Nice To Haves

Proficiency in Microsoft PowerPoint and Excel.
Experience with social media management, particularly LinkedIn.
Experience in event planning and coordination.
An Associate's degree is preferred.
An attitude and commitment to being an active participant in our employee-owned culture is essential.

Responsibilities

Serve as the receptionist, greeting visitors and employees, handling all incoming and outgoing mail, and ensuring the break room is clean and stocked.
Support office leadership in administrative tasks and the preparation of operating plans and special reports.
Manage office administrative operations, including coordinating with building management and vendors, maintaining office supplies, and handling office space planning and moves.
Maintain records of workstations and coordinate with IT and leadership when staff relocate.
Assist with purchase-card transactions and ensure receipts are submitted with backup documentation.
Facilitate office-wide communications on behalf of office leadership.
Assist HR with onboarding new hires and collecting necessary paperwork.
Prepare and manage social media posts to promote office activities.
Lead the planning and coordination of internal staff events and support employee engagement committees.
Provide administrative support to other office locations when needed, including on-site assistance at the West Palm Beach office.
Coordinate meetings in the office, including arranging for meals and other meeting needs.
Update the organizational chart and maintain email distribution lists.
Type, revise, and compile various materials such as reports, meeting minutes, and technical documents.
Assist with scheduling duties as needed.