Administrative Assistant Part Time - St. Raymond de Penafort Parish - Mt. Prospect - Vic. I

Archdiocese of Chicago•Mount Prospect, IL

22d•$18 - $22•Onsite

About The Position

The Faith Formation Assistant provides administrative and operational support to the Director of Lifelong Faith Formation. This position plays a vital role in the successful operation of the parish's faith formation programs by managing student records, sacramental documentation, communications, registration, and program logistics. The ideal candidate is highly organized, detail-oriented, able to manage multiple priorities, and committed to supporting the Catholic Church's mission through excellent service to parish families, catechists, and volunteers.

Requirements

A practicing Catholic in good standing who supports the teachings, mission, and values of the Catholic Church.
Minimum of two years of administrative experience; experience in parish or religious education ministry preferred.
Proficiency with Google Workspace, Microsoft Office, and database management systems.
Excellent written, verbal, and interpersonal communication skills.
Strong organizational skills with exceptional attention to detail.
Exercise discretion and maintain confidentiality when handling sensitive information.
Ability to work both independently and collaboratively as part of a parish ministry team.

Nice To Haves

experience in parish or religious education ministry

Responsibilities

Maintain accurate student and family records in parish databases and distribution lists.
Coordinate registration processes, including data entry and record maintenance.
Track student attendance and manage make-up assignments.
Ensure clear, timely, and accurate communication between the Director, families, catechists, parish staff, and volunteers.
Prepare weekly materials and supplies for catechists and faith formation sessions.
Provide administrative support to families, catechists, and volunteers.
Assist with preparation for meetings, classes, and special events.
Coordinate the weeklong Vacation Bible School in the summer.
Track tuition payments and outstanding balances.
Prepare billing statements and payment reminders.
Collect, verify, and maintain baptismal certificates and other required sacramental documentation.
Maintain confidential sacramental records in accordance with parish and Archdiocesan policies.
Coordinate administrative logistics for retreats, parent meetings, rehearsals, and sacramental liturgies.