Administrative Assistant

Equus•Anaheim, CA

12h•$17 - $20

About The Position

The Administrative Assistant works in a large office environment and provides primary administrative support to the Pharmacy Director and management staff. The role helps gather electronic records requests from clients and provides clerical support across a variety of areas. Duties include entering information into databases, preparing memos, reports, correspondence, newsletters, and other communications, sorting and distributing mail, scanning accounts payable documents into the system, and maintaining kitchen supplies and cleanliness. The role also requires making a high volume of outbound calls and completing other duties as assigned.

Requirements

High school diploma required.
Excellent communication and phone skills, with the ability to adapt to a diverse customer base.
Ability and comfort making a high volume of outbound calls daily.
Proficient computer and typing skills, with the ability to multitask using different programs simultaneously.

Nice To Haves

Previous experience working in an office environment.
Excel knowledge.

Responsibilities

Gather electronic records requests received from clients.
Provide primary administrative support to the Pharmacy Director and management staff.
Provide administrative and clerical support in a variety of areas.
Enter information into databases as needed.
Type memos, reports, correspondence, newsletters, and other communications as directed.
Separate and distribute mail to appropriate personnel.
Scan accounts payable documents into the system.
Keep the kitchen stocked and cleaned up; reorder items from the approved list and submit requests to the purchasing department.
Make a high volume of outbound calls daily.
Perform other duties as assigned.