Administrative Assistant - Grid Engineering Support
About The Position
The Administrative Assistant provides administrative and documentation support for assigned Grid Engineering projects, including coordination of project scope and budget requirements. The position has a hybrid schedule, with three days in the office and two days working remotely from home. The role supports project teams and management through scheduling, document preparation and tracking, reporting, time entry, expense reporting, office coordination, and maintenance of office equipment and supplies. Candidates should be comfortable working in a production environment, meeting established production and accuracy goals, and maintaining attention to detail.
Requirements
- High school diploma or equivalent.
- One year of administrative experience.
- Prior experience in a production environment, meeting established production and accuracy goals while maintaining focus on detail quality.
- Excellent communication skills, including writing and editing skills.
- Keyboarding skills of 50 or more words per minute.
- Proficiency in Microsoft Word, Excel, and PowerPoint.
- Flexibility, teamwork, self-direction, and openness to occasional overtime.
- The employer does not sponsor U.S. work authorization for this position.
Nice To Haves
- Some college-level education in English, Writing, Journalism, or a related field.
- Experience in the engineering and/or power industry.
- A Notary License.
- Interest in learning and effectively using emerging technologies where relevant to the role; experience with AI, automation, programming, or similar technologies is valued but not required.
Responsibilities
- Serve as the focal point for administrative and documentation activities, including project scope and budget requirements for assigned projects.
- Provide clerical support to management, including mailing, scanning, faxing, and copying.
- Provide real-time scheduling support by booking appointments and rooms and preventing conflicts using Outlook Calendar.
- Order lunch as needed for meetings.
- Write and edit procedures, review calculations, and prepare other project-related documents in accordance with Sargent & Lundy's and/or client requirements.
- Gather information and generate reports for assigned projects.
- Prepare documents and drawings for transmittal and storage, including drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing.
- Coordinate office space needs.
- Assist with time entry and prepare expense reports for approval.
- Maintain equipment operation by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories.
- Maintain supplies inventory by checking stock, anticipating needs, and placing and expediting supply orders.
Benefits
- Medical, dental, and vision health plans.
- Life and accident insurance.
- Disability coverage.
- Employee Assistance Program (EAP).
- Back-up daycare.
- Flexible Spending Account (FSA) and Health Savings Account (HSA).
- 401(k).
- Pre-tax commuter account.
- Merit scholarship program.
- Employee discount program.
- Corporate charitable giving program.
- Tuition assistance.
- First professional licensure bonus.
- Employee referral bonus.
- Paid annual personal/sick time.
- Paid vacation.
- Paid holidays.
- Paid parental leave.
- Paid bereavement leave.
- Flexible work arrangements.
- Eligible employees may participate in a yearly discretionary bonus.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
