Administrative Assistant to Senior VP

Vistra • Irving, TX

1d • Hybrid

About The Position

This position is responsible for administrative assistance and secretarial support to the executive and his direct reports through effectively maintaining a close and highly responsive relationship to the day-to-day activities of the department.

Requirements

• High school diploma/GED and 7 years secretarial experience.
• Proficiency in word processing, spreadsheet, presentation software
• A results-oriented self-starter with experience in coordination of meetings and seminars, budget reports, technical reports, file coordination and handling confidential material.
• Demonstrated ability to multi-task projects simultaneously.
• Demonstrated ability to interface effectively with all levels of employees, including management.
• Experience gained through college degree programs and/or certifications is applicable to above skills

Responsibilities

• Performs complex secretarial duties, often of sensitive or confidential nature, utilizing available resources to ensure efficient office organization.
• Performs administrative assistance in scheduling travel, meetings, and meeting facilities to ensure efficient utilization of personnel and site resources; arranges and coordinates division meetings.
• Performs administrative assistance in preparing expense reports, serving as custodian of departmental credit cards; reconciles invoices; and recommends approval by managers; develops, maintains and reports division records as assigned.
• Participate in special projects and committees as assigned.
• Develop and maintain electronic files for administrative and project work; operate scanning equipment to facilitate filing of non-electronic documents.
• Comply with safety policy and procedures to ensure a safe working environment.
• Capable of utilizing spreadsheet, database, presentation and other software to develop reports and presentations.
• Gathers, complies, and summarizes data to prepare routine and special reports

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED