Administrative Assistant to SVP

Hilton • McLean, VA

4d • Hybrid

About The Position

This role is based at our corporate office in McLean, VA. This is your chance to be a part of an in-house Technology team that's creating consumer-facing, cutting-edge technologies revolutionizing the hospitality industry around the world! As an Administrative Assistant to SVP, you will bring your technical skills to a hospitality company with an award-winning culture. On the Technology team reporting to the Chief Information Officer, you will support projects including calendar management, domestic and international travel itineraries, meeting and event planning, and departmental logistics.

Requirements

• Five (5) years of professional administrative experience
• Five (5) years of experience supporting a C-suite executive or senior enterprise leader in a large corporate environment.
• Experience with virtual collaboration tools such as Microsoft Teams and Cisco WebEx
• Experience drafting clear, professional business communications (e.g., emails, meeting notes, presentations) for senior leaders and partners.
• Experience proofing and editing written communications for content and grammar.
• Collaborative teammate who builds relationships and earns trust through collaboration, responsiveness, and delivery on assigned responsibilities.
• This is a hybrid role and would require to be near our McLean office location
• Travel up to 25%

Nice To Haves

• BA/BS Bachelor's Degree
• Seven (7) + years of professional administrative experience
• Advanced proficiency in Outlook, PowerPoint, and Excel
• Experience supporting a global Technology team
• Experience with Concur: travel and expense system

Responsibilities

• Schedule and handle all meetings, interviews, events, and other similar activities for the executive and performing general office support.
• Help prepare scheduled reports to include submitting and reconciling expense reports.
• Coordinate multiple project calendars to ensure delivery.
• Prepare business letters, agendas, and presentations aligned with brand standards.
• Implement and monitor programs as directed by management and see the programs through to completion.
• Oversee team communications and the coordination of large team meetings.
• Partner with internal departments resolving daily administrative challenges.
• Periodically support team VPs – short-term coverage and potentially long-term assignments.
• Manage inventory of assets and supplies for Team Members and support onboarding activities for new hires.
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment, and storage.

Benefits

• Incredible travel perks – Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
• Own a piece of Hilton – Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
• Paid parental leave – Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
• Personalized caregiving support – Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
• Crisis concierge – In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
• Mental health resources – Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
• Generous paid time off (PTO) – Recharge, relax, and take time for what matters most
• Health & welfare benefits – From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
• Financial security for your future – Our retirement plans make it easier to save for what’s next

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree