Administrative Assistant

Eide Bailly LLP • Omaha, NE

34d • Onsite

About The Position

Eide Bailly LLP is seeking an Administrative Assistant to provide administrative support to partners and managers with integrity and professionalism. This role involves coordinating staff meetings, managing client data, assisting with proposal processing, and processing tax returns. The ideal candidate will be detail-oriented, proficient in Microsoft Office Suite, and able to thrive in a fast-paced environment.

Requirements

• High School Diploma
• 2 years of past administrative support experience
• Proficient in Microsoft Excel, Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat
• Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

• Power BI experience
• Quickbooks experience

Responsibilities

• Provides administrative support to partners and managers with integrity and professionalism.
• Coordinates department staff meetings, seminars and conference calls and records minutes as needed.
• Sets up new clients and maintains existing client data in the practice management system.
• Assists with proposal processing.
• Processes and e-files tax returns including extensions.
• Signs on behalf of partners and managers as delegated, his or her name to correspondence and other written documents and forms.
• Schedules appointments and makes travel arrangements.
• Prepares letters and Forms 7216 for all tax clients and update databases.
• Composes and types routine correspondence including orders, memos, letters and reports.
• Performs miscellaneous scanning, filing, faxing and copying duties as needed.
• Reviews, sorts and routes incoming mail; distributes outgoing mail.
• Greets visiting clients and directs them to the correct person.
• Answers telephones and gives information to callers; routes calls to appropriate personnel.
• Orders and stocks office supplies.
• Fills in at the front desk and provides other departments with administrative support as needed.
• Ensures timely and accurate performance on assigned projects.
• Maintains compliance with project budgets, turnaround times, and deadlines.

Benefits

• generous paid time off
• comprehensive medical, dental, and vision insurance
• 401(k) profit sharing
• life and disability insurance
• lifestyle spending account
• certification incentives
• education assistance
• referral program

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED