Workplace Experience Administrative Assistant

Motional•Boston, MA

16d•Onsite

About The Position

This position is responsible for creating a great place to work and providing high-quality customer service to both internal and external customers and providing administrative support for the Boston office. Support a team focused on vehicle testing, product development and vehicle integration. Employee Engagement will be the primary focus with the successful candidate demonstrating the ability to create a welcoming, engaging environment for the Motional employee population.

Requirements

High school diploma or equivalent required
Prefer 2 - 4 years of work experience in an administrative/office role
Ability to work independently without supervision
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and copy machines
Proficiency in G-Suite and MS Office Suite
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Desire to work in a fast-paced environment
A self-starter with a high degree of initiative and motivation
Fully vaccinated by start date

Nice To Haves

Associate’s Degree or Higher preferred
Experience working in a fast-paced or high-growth tech company with distributed teams.
Experience planning virtual and in-person events to encourage and increase employee participation.
Providing a suite of amenities that demonstrate best in class employee experiences.

Responsibilities

Greet visitors, vendors, and employees in a professional and pleasant manner
Take ownership of the office layout and organization
Submit invoices to accounting for processing and payment
Assign seating for and welcome new hires
Support site management and team members with their various requests and needs
Write and distribute email, correspondence memos, letters, and forms utilizing G-Suite and Office programs
Support internal communications and create presentations via Google Slides
Maintain office and catering supply inventory counts, process orders and acquire goods; as well as ensuring the office supply and kitchen areas are properly stocked
Keep all Motional branded materials stocked; distribute as directed; manage inventory
Organize meetings and events for site
Responsible for the facility’s day-to-day operations (such as requesting badges and using Envoy)
Scheduling conference rooms and meetings, planning catering, coordinating technical needs
Track data and run reports from Google Sheets and Excel
Input payment requests and orders into Coupa and Zip
Act as Facilities dispatcher making service calls
Coordinate service for a select group of vendors
Support internal and external events
Other duties as assigned