Administrative Assistant

Shambaugh & Son, L.P. • Fort Wayne, IN

1d • Onsite

About The Position

Shambaugh & Son is seeking an Administrative Assistant for their Safety team. In this position, the individual will be responsible for providing certain safety and driver’s education training to all employees, as well as supporting various safety initiatives. Shambaugh & Son is one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation, specializing in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects.

Requirements

• 2 years’ minimum experience with Data Entry
• Candidate must type 60+ wpm with excellent computer skills
• Candidate must possess analytical aptitude, effective oral and written communication skills
• Candidate must be accurate; attention to detail and excellent organizational skills a must
• Proficient in Microsoft Office
• Organized and a self-starter
• Regular and reliable attendance

Responsibilities

• Provide full administrative support to the Corporate Safety Team, including correspondence, meeting scheduling, minutes, reporting, and special projects.
• Prepare and maintain safety presentations, training materials, reports, and graphics for meetings, training sessions, and strategic planning.
• Coordinate and support safety training programs, including orientations, basic safety training, fit testing, leading indicator programs, and training database upkeep.
• Assist with setup, facilitation, and delivery of in-house and multi-divisional training sessions as directed.
• Maintain and update safety databases and records, including OSHA violations, disciplinary actions, training records, and digital files.
• Distribute safety communications, accident trackers, and safety resources to field teams and stakeholders.
• Support development and communication of customer- and project-specific safety rules.
• Coordinate logistics for safety staff, including travel arrangements, events, and technology support (computers, tablets, phones).
• Organize, maintain, and digitize safety, training, customer, and project files across divisions.
• Update online resources and assist with internal website content maintenance.
• Perform other administrative and safety-related duties as assigned.
• Other duties assigned

Benefits

• competitive salary
• benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed