Administrative Assistant

Hanson Professional Services•Springfield, IL

10d•Onsite

About The Position

Hanson Professional Services Inc. is seeking a dynamic, detail-oriented individual to fill a full-time Administrative Assistant position in our Springfield, Illinois headquarters. This role interacts with staff across the organization and helps create an efficient, welcoming, and collaborative workplace environment.

Requirements

Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams
Ability to learn and utilize company software systems and document management platforms
Ability to prioritize and manage multiple assignments while meeting deadlines
Ability to maintain confidential information and exercise sound judgment
Strong proofreading and document formatting skills
High school diploma or equivalent required

Nice To Haves

Proficiency with Adobe Acrobat and related business software preferred
Associate degree in business administration, office management, or a related field preferred
Minimum of three years of administrative support, office coordination, executive support, or related professional experience preferred
Experience within an engineering, consulting, professional services, or corporate environment is a plus
Strong interpersonal and customer service skills
Ability to build effective relationships with employees, clients, and vendors
Must be team-oriented and willing to undertake both routine and complex assignments
Self-motivated with a desire to learn new skills and continuously improve
Ability to work independently while collaborating effectively with colleagues throughout the organization
Demonstrated professionalism, reliability, and accountability

Responsibilities

Supporting managers and project teams with administrative functions
Coordinating meetings and schedules
Preparing reports and correspondence
Managing office operations
Processing invoices and expense reports
Assisting with onboarding activities
Providing exceptional customer service to employees and visitors
Answering and directing telephone calls and responding to routine inquiries
Greeting visitors, clients, and vendors in a professional manner
Coordinating meetings, calendars, conference rooms, and travel arrangements
Preparing and formatting correspondence, reports, presentations, and other business documents
Maintaining electronic and physical filing systems and company records
Assisting with onboarding and orientation activities for new employees
Coordinating office supplies, vendor services, and facility-related requests
Supporting project teams with document preparation, meeting coordination, and project record maintenance
Assisting with company meetings, employee events, training sessions, and special projects
Managing office calendars, contact databases, and distribution lists
Supporting leadership and staff with administrative requests and other duties as assigned